Job Description

 Position Overview:
We are seeking a skilled and dedicated Human Resources Assistant Manager to join our team in Malaysia. The successful candidate will be responsible for managing end-to-end HR functions, including recruitment, employee relations, training, payroll, and other administrative tasks. This role requires a proactive individual who can effectively manage the needs of various departments while ensuring compliance with Malaysian labor laws and company policies.

Key Responsibilities

1. Recruitment and Talent Acquisition

• Implement the full-cycle recruitment process, including collecting departmental hiring requirements, drafting and posting job advertisements, screening candidates, conducting initial interviews, and scheduling subsequent interview rounds.
• Collaborate with department heads to define job roles and candidate profiles for positions such as sales consultants, academic staff, finance, and administrative roles.
• Manage candidate selection, negotiate job offers, confirm joining dates, and issue offer letters via the HR system.
• Prepare weekly recruitment reports, including data analysis and key metrics.

2. Employee Onboarding and Relations

• Facilitate onboarding processes, including orientation and training on company policies and systems.
• Oversee employee life cycle management, including hiring, probation reviews, transfers, promotions, and resignations.
• Organize employee engagement programs, such as team-building activities, annual celebrations, and wellness initiatives.

3. Employee Records and Compliance

• Maintain accurate and updated employee files, including employment contracts, confidentiality agreements, probation agreements, and performance documentation.
• Manage statutory contributions such as EPF, SOCSO, and EIS, ensuring timely registration, updates, and payments.
• Monitor and maintain attendance records, including leave, overtime, and absenteeism data, ensuring compliance with company policies.

4. Performance Management and Payroll

• Prepare monthly performance reports for sales, academic, and administrative teams.
• Administer payroll processing, including verifying attendance data, calculating allowances, and managing performance bonuses.
• Address payroll-related inquiries and coordinate with the finance team for monthly disbursements.

5. Training and Development

• Organize employee training programs, including administrative, financial, and professional conduct training.
• Coordinate inter-departmental training sessions, monthly meetings, and product/process training initiatives.
• Develop and implement onboarding and upskilling programs for new hires and existing employees.

6. General HR Administration

• Prepare and submit monthly HR reports, including updates to employee data, salary adjustments, and benefits administration.
• Assist in organizing company-wide events such as birthdays, anniversaries, and corporate retreats.
• Address ad-hoc tasks and responsibilities as assigned by management.

Job Requirements

Required Skills and Qualifications

• Education: Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
• Experience: Minimum of 3-5 years in HR or a similar role; familiarity with Malaysian labor laws is essential.
• Skills:
• Strong communication and interpersonal skills.
• Proficiency in HR systems
• Excellent organizational and time-management skills.
• High attention to detail and confidentiality.
• Language: Proficiency in English,Bahasa Malaysia and Chinese (must)

Additional Information

• Location: Petaling Jaya, Malaysia
• Working Hours: Monday to Friday, 9:00 AM - 6:00 PM (some flexibility may be required).
• Benefits: EPF, SOCSO, medical claims, annual leaves, and performance bonuses.

Skills