Confidential Secretary

Sarawak Oil Palms

AI-generated summary

This job is for a Confidential Secretary who keeps the GCEO's life organized by managing schedules, travel, and meetings. You might like this job because it blends organization with communication skills, and you play a key role in making decisions happen!

Undisclosed

Head Office Miri, Kuala Lumpur

Full-Time

Expiring soon

Job Description

Responsibilities:

1. 1. Coordinate and manage scheduling for meetings, appointments, and engagements, ensuring timely communication and attendance.
  2. Handle all domestic and international travel arrangements for the GCEO, including flight bookings, transportation, accommodation, and related documentation.
  3. Organize and support Board of Directors (BOD) meetings, including preparation of materials, logistics coordination, and post-meeting follow-up.
  4. Draft, review, and manage official communications including emails, phone, and mail correspondence, and corporate reports.
  5. Oversee monthly Employee Share Option Scheme (ESOS) management, ensuring accurate data compilation and timely submission.
  6. Maintain and manage an organized filing systems for efficient document retrieval.
  7. Capture key discussion points and decisions during meetings, distribute minutes promptly, and track follow-up actions to ensure timely execution.
  8. Provide administrative support for AGM/EGM arrangements, preparation of meeting minutes, compilation of departmental reports, and other special projects as assigned.

Job Requirements

Qualifications & Requirements:

1. 1. Possess a Degree in Business Administration/Records Management/Office Management/Management Information Systems / Secretarial Studies, or related field.
  2. Minimum 3 years of experience in a similar secretarial or executive support role.
  3. Proficient in Microsoft Office Suites, and virtual meeting platforms such as Zoom.
  4. Experienced in travel booking systems with understanding of travel logistics and coordination.
  5. Excellent command of written and spoken English, proficiency in additional local languages is an added advantage.
  6. Strong organizational and time management skills, with exceptional attention to details.
  7. Capable of managing multiple responsibilities efficiently, work independently, and demonstrate a high degree of initiative.
  8. High integrity, professionalism, and discretion in handling sensitive information.

Company Benefits

Medical Insurance Coverage

We provide medical & insurance coverage.

Allowance

We provided allowance and increment in salary for every year.

Additional Info

Company Activity

Last active - few hours ago

Experience Level

0 - 10 Years of Experience

Job Specialisation

Clerical, Administrative & Secretarial

Customer Service

System & IT Helpdesk / Database Administrator

Company Profile

Sarawak Oil Palms

SOPB is involved primarily in the cultivation of oil palms and the operation of palm oil mills. SOPB was listed on the Bursa Malaysia in August 1991. In June 1995, Shin Yang Plantations Sdn. Bhd. (SY Group) bought over CDC’s entire share in SOPB of 25%. Presently, SY Group together with Pelita Holdings Sdn. Bhd., an investment arm of the Sarawak State Government involving in property, urban development and plantation...