Job Description

Job Description

We are looking for a responsible and detail-oriented Admin Assistant to support our daily administrative operations. The successful candidate will be responsible for managing documentation, filing systems, handling customer enquiries, processing orders, and providing administrative support to ensure smooth operation within the company.

Key Responsibilities

• Perform daily administrative tasks including documentation, data entry, filing, and record keeping. 
• Maintain proper filing systems for company documents, customer records, reports, delivery documents, and other related files. 
• Prepare, organize, and maintain administrative documents for easy retrieval and reference. 
• Handle incoming calls, customer enquiries, and provide necessary information regarding company products and services. 
• Provide support in processing customer orders and ensure all related documents are completed accurately. 
• Coordinate with relevant departments to follow up on customer requests, orders, and delivery matters. 
• Assist in preparing correspondence, reports, forms, and other administrative documents. 
• Maintain accurate records and ensure documents are properly updated and organized. 
• Assist in front office operations and provide support to visitors and customers when required. 
• Verify outgoing goods before delivery by ensuring product quantity and details are accurate according to Delivery Order (DO). 
• Complete and maintain Loading Record Form for delivery verification and documentation purposes. 
• Support daily office operations and perform any other duties assigned by superior from time to time. 

Job Requirements

Job Requirements

• Diploma or Certificate in Business Administration, Office Management, Accounting, or a related field is preferred. 
• Minimum 1 year of working experience in administration, clerical support, or a related field is an advantage. 
• Fresh graduates are encouraged to apply. 
• Good organizational skills with strong attention to detail. 
• Good filing and documentation management skills. 
• Ability to manage multiple tasks and prioritize workload effectively. 
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint). 
• Proficient in SQL Account (SQL Financial Accounting) software, including data entry, inventory transactions, document processing, and report generation. 
• Good communication skills in English and Bahasa Malaysia. 
• Responsible, disciplined, and able to work independently as well as part of a team.

Skills