Job Description

 Human Resources

1. Assist the HR & Admin Manager in all HR-related matters to ensure smooth operations and alignment with business objectives.
2. Involved in the full spectrum of HR activities including employee engagement, employee relations, orientation and training, payroll, compensation and benefits, recruitment, learning and development and performance management. 
3. Recruitment & Talent Acquisition:
   

• Develop and implement recruitment strategies to attract talents.
• Oversee the end-to-end recruitment process, including job postings, interviews, and hiring decisions.
• Collaborate with department heads to ensure workforce planning aligns with business objectives. 

1. Business Partnering Role:
   

• To assist in managing employment dispute, provide guidance and advice in handling staff disciplinary and personal grievance cases and union matters.
• Ensure proper implementation of terms and conditions and observance of relevant labor legislation.
• Maintain knowledge of and ensure compliance with employment practices and regulations.

1. Compensation & Benefits:
   

• Manage performance appraisal and salary review exercises.
• To assist in reviewing and recommending changes. 
• Ensure the confidentiality and privacy of all employee and payroll information.
• Ensure that compensation practices are in compliance with current regulations.
• Assess compensation and benefits programmes, terms and conditions of service to ensure alignment with HR strategies.

1. Human Resources Information System:
   

• Ensure that employees’ records are updated and documented accurately.
• Ensure that System is able to support current business processes.

1. Employee Benefits and Compensation
2. Support in administering employee benefits programs, including health insurance, retirement plans and other perks.
3. Assist with payroll processing and address employee inquiries related to compensation.

Administrative

1.  Office Management

• Oversee day-to-day office operations, including maintenance, supplies, and equipment.
• Manage office budgets and expenses.

2.  Vendor Management

• Liaise with vendors and suppliers for office-related services and supplies.
• Negotiate contracts / agreements when necessary and ensure cost-effectiveness.

3.  Travel and Event Coordination

• Arrange travel and accommodation for employees and visitors.
• Assist in planning and coordinating company events and meetings.

4.  Documentation & Procedure Compliance

• Maintain administrative records, such as contracts, invoices, and correspondence.
• Ensure that administrative processes and procedures are in compliance with company policies and regulations.

5.  Facilities Management

• Ensure a safe and productive work environment for employees.
• Coordinate maintenance activities and repairs for office facilities and equipment.

Job Requirements

• Possesses a Degree in any discipline.
• Minimum 8 years of relevant HR experience in a fast‑paced environment, preferably within a multinational corporation (MNC) and Oil & Gas
• Strong exposure to key HR functions, including recruitment, compensation and benefits, learning and development, employee engagement, employee relations, and performance management.
• Experience handling disciplinary matters, grievances, and union-related issues
• Languages - BM, English & Mandarin 

Skills