Job Description

About ServAuto

ServAuto is building Southeast Asia’s most trusted car service platform. We go beyond just car maintenance—we’re building a new automotive ecosystem that connects curated workshops, premium car products, and data-driven customer journeys. Whether it’s oil changes, tinting, or accessories, we deliver quality service without pushy upsells, confusing pricing, or waiting in line.

Our mission is to make car care transparent, efficient, and trustworthy. With aggressive growth across digital and physical channels, we’re looking for a finance leader who can turn operational chaos into structured scale—while ensuring we stay lean, compliant, and investment-ready.

Job Overview

Admin Executive manages comprehensive office administration, new joiner onboarding & offboarding, fixed asset tracking, pantry replenishment, employee welfare, vendor coordination (cleaners, hotels), and purchase request processing. Ensures smooth operations, compliance, and high employee satisfaction.

Key Responsibilities

1. Employee Lifecycle Management

• New Joiner Onboarding: Full cycle coordination (workstation setup, laptop, inductions)
• Offboarding: Asset recovery (laptops, access cards), final document collection, email deactivation

2.Fixed Asset Management

• Maintain fixed asset register (tagging, tracking)
• Quarterly physical asset verification and reconciliation
• Procure, depreciate, dispose assets per company policy
• Update asset movement log during onboarding/offboarding

3 .Pantry Management

• Pantry replenishment: inventory, order coffee/tea/snacks
• Oversee daily office operations (supplies, maintenance)
• Manage cleaner services (scheduling, quality checks, payments)
• Coordinate facility maintenance (aircon, repairs, pest control)

4.Purchase Request Processing

• Review, approve, track purchase requisitions (pantry, office supplies)
• Source 3 quotes, verify budgets, vendor follow-up

5.Employee Welfare & Travel

• Manage employee welfare: Pantry events, gifts, team celebrations
• Handle hotel bookings, travel arrangements for internal/external needs
• Support engagement activities and events

6.General Administration

• Document archiving (7-year compliance)
• Ad-hoc HR/Finance support

Job Requirements

• Diploma Business Admin/Office Management
• 1-2 years admin experience
• MS Excel (inventory, asset tracking, purchase logs)
• Strong organizational skills, vendor coordination

Advantage:

• Employee lifecycle management experience
• Purchase requisition systems
• Pantry/bulk procurement background
• Fixed asset software familiarity
• Skills: Detail-oriented multi-tasker, proactive communicator (English, Bahasa Melayu, Chinese), handles confidential offboarding processes

Why Join ServAuto?

• Competitive compensation
• Team-building events, annual dinner, internal training
• Fast-moving, collaborative work culture
• A chance to work in a content-powered, data-driven, commerce-driven industry

Skills