Job Description

Human Resources (HR)

• Coordinate recruitment activities including job postings, candidate screening, and interview arrangements.
• Maintain employee records, including leave management and HR documentation.
• Manage all employee-related HR documentation, ensuring proper storage and accessibility.
• Support on-boarding and off-boarding processes, including preparation of employment letters and exit documentation.
• Support immigration processes such as work permits and visa applications.
• Assist in performance management processes and employee appraisals.
• Handle basic employee relations matters and HR-related queries.
• Ensure compliance with labor laws, company policies, and HR procedures.

Administration

• Oversee daily office operations to ensure smooth and efficient workflow.
• Maintain proper filing systems, documentation, and records.
• Manage office supplies, stationery, and pantry inventory.
• Coordinate office maintenance, cleanliness, and general upkeep.
• Liaise with vendors, service providers, and government agencies.
• Source quotations and assist with vendor management.
• Track and manage renewals of licenses, permits and contracts.
• Handle correspondence, calls, and general administrative support.
• Coordinate company events, meetings, and internal activities where required.
• Monitor company vehicle servicing schedules, insurance, and maintenance.
• Monitor and maintain company assets, including proper tagging and tracking.
• Monitor office equipment (e.g., printers, laptops) to ensure functionality and timely servicing.
• Track and manage renewals of licenses, permits, and contracts.
• Ensure compliance with internal administrative policies and procedures.

Job Requirements

Requirements

• Diploma/Degree in Human Resources, Business Administration, or a related field (or equivalent experience)
• 3-5 years of relevant experience in HR, Admin, or a related function
• Proficient in Microsoft Office applications
• Experience with payroll processing or immigration processes for foreign workers is a plus
• Organized and detail-oriented, with strong analytical and problem-solving skills
• Able to work independently, meet deadlines, and handle multiple priorities
• Good communication and interpersonal skills; able to liaise with internal and external stakeholders
• Able to communicate effectively in Bahasa Malaysia and English
• Knowledge of RBA is an added advantage

Skills