Job Description

Human Resouce Internship Job Description

Recruitment Support:

• Assist in posting job openings on various platforms (job boards, social media, company website).
• Help screen resumes and applications to identify qualified candidates.

Onboarding:

• Prepare onboarding materials and assist in the orientation process for new hires.
• Help with the documentation and filing of employment contracts and paperwork.
• Ensure new employees are set up with necessary tools and resources (e.g., access cards, software logins).

Employee Records Management:

• Update and maintain employee records in HR databases and physical files.
• Assist in tracking employee attendance, leave, and other records.
• Ensure all personnel data is up to date and accurate.

Administrative Support:

• Assist with day-to-day HR administrative tasks such as photocopying, filing, and drafting documents.
• Support the HR team in organizing company events, training sessions, or team-building activities.
• Respond to HR-related queries from employees, redirecting them to the appropriate person if needed.

Employee Engagement:

• Help plan and organize employee engagement initiatives and activities.
• Gather feedback from employees through surveys or interviews and report findings to HR management.
• Assist in maintaining a positive work culture through various HR-driven programs.

Other Duties:

• Support HR team members in any other tasks or projects as needed.
• Assist in preparing HR reports and presentations for management. 

Job Requirements

• Currently pursuing a Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Management, Psychology, or other related fields. 
• Basic understanding of HR functions such as recruitment, onboarding, employee records, attendance, and employee engagement is an added advantage. 
• Good communication skills in English and Bahasa Malaysia, both written and verbal. 
• Experience using Microsoft Excel/Google Sheets for data tracking is an added advantage. 
• Proper organizational and time-management skills with the ability to handle multiple tasks. 
• Detail-oriented and able to maintain accuracy when handling employee records and documentation. 
• Able to maintain confidentiality and handle sensitive employee information professionally. 
• Proactive, responsible, and willing to learn in a fast-paced working environment. 
• Able to work independently as well as collaboratively in a team. 
• Creative and enthusiastic in supporting employee engagement activities and company events. 
• Minimum internship duration of 3 months.

Skills