Job Description

• Generate daily invoices by reviewing, categorizing, calculating, posting, and entering them into the system.
• Digitally scanning invoices and organizing them into designated folders.
• Distributing invoices to clients via mail and email within the required timeframe.
• Documenting and monitoring all incoming payments.
• Reconciling the accounts receivable ledger to ensure all payments are accurately documented.
• Issuing monthly statements to debtors and sending them to the appropriate customers via email.
• Providing management with monthly aging reports for accounts receivable.
• Addressing and resolving any discrepancies between invoices and payments.
• Keeping precise and current records of customer accounts.
• Familiarity with accounts payable processes is considered a plus.
• Performing any additional tasks as needed.

Job Requirements

• Required minimum qualification of a Diploma or Degree in Accounting/Accountancy.
• A minimum of 1–2 years of experience in Accounts Receivable or general accounting.
• Capable of processing daily invoices, which includes reviewing, categorizing, calculating, posting, and entering data into the system
• Proficient in document scanning, filing, and maintaining proper records for invoices
• Skilled in preparing and dispatching invoices to customers via mail or email within specified deadlines
• Experience in accurately recording and monitoring incoming payments
• Familiarity with accounts reconciliation, particularly with the Accounts Receivable ledger
• Able to compile monthly Debtors’ Statements and Debtors’ Aging Reports
• Strong problem-solving abilities to address discrepancies in invoices and payments
• Detail-oriented and responsible, with a commitment to maintaining precise customer account records
• Basic understanding of Accounts Payable would be a plus
• Competent in Microsoft Excel and various accounting systems/software
• Strong communication skills, capable of interacting with customers in a professional manner
• Able to manage ad-hoc tasks as assigned by management
• Self-sufficient, organized, and capable of working under pressure and tight deadlines

Skills