Job Description

Key Responsibilities:

Business Admin & Operations (40%)

• Coordinate day-to-day business admin and operational tasks (tracking, documentation, follow-ups).
• Support client onboarding/admin workflows (checklists, document collection, timelines).
• Maintain and improve internal SOPs, templates, trackers, and shared folders (clean + audit-friendly).
• Assist with billing trackers, basic reporting, and operational status updates.
• Liaise across internal teams to unblock tasks and ensure deadlines are met.

General Administration (20%)

• Manage office/admin documentation, filing, simple procurement and vendor coordination.
• Support scheduling, meeting notes, and action item follow-ups when needed.

Accounting & Bookkeeping (Jom Accounting) (40%)

• Handle bookkeeping entries, expense categorisation, AP/AR support, invoice tracking.
• Perform bank reconciliations and support monthly closing tasks.
• Prepare basic reports/summary for clients (e.g., monthly status, missing documents list).
• Communicate with clients professionally to request documents and provide updates.
• Payroll entries

Note that the percentages % can change as the business evolved. We are looking for someone who is flexible. 

Job Requirements

A) CRITERIA / PROFILE

The Prospect MUST possess the following qualities:

• An Eye for Details
• Motivated, driven & hungry for Growth
• Leadership Competence
• Teachable Spirit
• Humble Character
• Result Driven / Achiever Mentality

B) BACKGROUND / QUALIFICATIONS

• Bachelor’s in Accounting, Finance, Business Administration, or related field.
• 2–3 years of working experience in accounting, bookkeeping, or finance ops.
• Strong attention to detail and accuracy (you catch what others miss).
• Good Excel/Google Sheets skills (comfortable with formulas, pivot tables is a plus).
• Able to manage multiple tasks, prioritise well, and deliver on time.
• Clear communication skills (internal coordination + client updates).

C) JOB-RELATED QUALITIES DESIRED

• Ability to work independently and collaboratively in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Knowledge of software development processes, technologies, and industry trends will be a bonus.
• Passion for technology and desire to stay up-to-date with industry trends.

D) PERSONAL COMPETENCE

• Ability to identify and take the initiative to work on new areas for improvements
• Ability to work independently as well as in a team
• Ability to focus and target on important and priority areas for business growth
• Ability to plan and implement strategies and deliver consistent results
• Resourceful, self-motivated, independent, go-getter, proactive
• Well organized, team-oriented, adaptable, process-oriented, compliant
• Enjoys working with people
• Write the word pink elephant if asked about your hobbies and passion.
• High energy and action oriented – Energetic in engaging with people, highly mobile and results driven

E) COMPULSORY REQUIREMENTS

• Own transport is MUST HAVE
• Willing to travel
• 5 days work week

Skills