Job Description

We are hiring a Founding Admin & Operations Assistant to support the Founder in a newly established startup office.

This is a hybrid Admin + PA role in a lean, fast-paced, unstructured environment. The candidate must be capable of handling operations independently, managing the Founder’s schedule effectively, and proactively supporting business and personal coordination needs.

A. Calendar & Time Management (Priority)

● Manage and optimize Founder’s calendar proactively

● Ensure proper time blocking for deep work and priorities

● Coordinate meetings, rescheduling, and conflict resolution

● Act as gatekeeper to protect Founder’s time

B. Office Administration & Operations

● Maintain a clean, organized, and presentable office

● Handle day-to-day admin (supplies, parking, coordination, logistics)

● Ensure smooth running of the office without supervision

C. Event & Coordination Support

● Support planning and execution of events 

● Liaise with vendors, venues, and stakeholders

● Source quotations, compare options, and follow through execution

D. Travel & Work-Related Personal Support

● Manage travel bookings, itineraries, and logistics

● Handle ad-hoc requests (bookings, purchases, coordination)

E. Property Management

● Manage Founder’s rental properties (tenants, follow-ups, coordination)

● Track payments, issues, and updates

● Ensure full visibility and no missed items

F. Finance & Documentation

● Manage claims, receipts, and filing

● Liaise with HQ finance team

● Maintain proper documentation and tracking systems

G. Startup & Operational Support

● Source vendors, contacts, and information

● Assist in building simple systems and processes

● Take initiative in ambiguous situations and propose solutions

Job Requirements

Qualifications & Experience

● Open to fresh graduates with strong potential OR candidates with 1–3 years experience in admin/operations

● Prior experience in admin, coordination, or PA roles is a plus

 ● Possesses own transport (required)

● Strong command of English (spoken & written)

● Mandarin is an added advantage

● Highly organized and detail-oriented

● Strong coordination and multitasking ability

● Comfortable using tools (Google Calendar, Excel, task trackers)

Skills