Job Description

We’re looking for a smart, energetic, and super-organized Executive Secretary to work directly with our CEO & COO. If you’re someone who loves planning, staying on top of everything and being the person everyone relies on—this role is for you.

What You’ll Be Doing

📅 Keep Things Moving

• Manage schedules, meetings, and daily plans for the CEO & COO 
• Organize everything from internal meetings to big events and conferences 
• Make sure everything runs on time (and smoothly!) 

📞 Be the Go-To Person

• Act as the main contact between management, team members, and external partners 
• Handle calls, emails, and messages—filter, prioritize, and respond 
• Keep communication clear and professional 

🗂️ Stay Organized

• Manage documents, files, and records (both digital & physical) 
• Handle confidential info carefully and professionally 
• Help build systems so everything is easy to find and track 

✈️ Plan & Coordinate

• Arrange travel, meetings, and logistics 
• Prepare simple reports, slides, and updates when needed 
• Take meeting notes and follow up on action items 

⚡ Jump In & Get Things Done

• Support daily operations and office coordination 
• Help with expenses and admin tasks 
• Assist in projects and ad-hoc tasks—no two days are the same

Job Requirements

🌟 We’re Looking For Someone Who

• Is organized, detail-oriented, and reliable 
• Learns fast and has a “can-do” attitude 
• Is proactive—you don’t wait to be told twice 
• Communicates well and isn’t afraid to speak up 
• Can multitask and stay calm under pressure 
• Fresh grads are welcome to apply! 🎓 

Skills