Job Description

We are seeking a highly organized and detail-oriented Project Assistant to support project execution and coordination activities. The ideal candidate should be proactive, meticulous, and capable of maintaining accurate records of project discussions, decisions, action items, and progress updates.This role will work closely with the Project Manager and project team to ensure smooth communication, proper documentation, and timely follow-up across all project activities.

Key Responsibilities

• Capture meeting minutes clearly, accurately, and in a structured format.
• Maintain and update project activity logs, including decisions, risks, issues, and action items.
• Track action items and follow-ups to ensure timely closure by responsible parties.
• Assist in preparing project documentation, reports, and presentation materials.
• Coordinate and schedule meetings, workshops, and project discussions.
• Maintain proper document control and versioning in project folders.
• Support communication across stakeholders via email, MS Teams, and other communication channels.
• Highlight risks, delays, or inconsistencies proactively to the Project Manager.
• Ensure all project records are well-organized, up-to-date, and audit-ready.

Job Requirements

• Strong attention to detail with high accuracy in documentation.
• Good written and verbal communication skills.
• Ability to capture discussions and convert them into structured meeting minutes and project logs.
• Proactive attitude with strong follow-up and coordination skills.
• Good organizational and time management abilities.
• Comfortable working in a fast-paced project environment.
• Proficient in Microsoft Office tools, especially Word, Excel, and PowerPoint.
• Familiarity with collaboration or project tracking tools such as MS Teams, Smartsheet, Jira, or similar tools would be an advantage.
• Value added if able to communicate in Thai or Mandarin.

Preferred Qualifications

• Diploma or Degree in Business Administration, Project Management, Information Technology, or related field.
• 1–3 years of experience in project coordination, project administration, or administrative support would be preferred.

Skills