Job Description

HR cum Administration Executive

About Us

Standard Language Centre is a dynamic and progressive educational institution in Malaysia specialising in quality, flexible, and affordable language training and cultural development programmes.

Driven by our motto, "Non quantitas, sed qualitas" (Not quantity, but quality), we deliver high-impact language courses. Our teaching philosophy centres on experiential learning, making lessons fun, enjoyable, creative, and out-of-the-box while maintaining academic excellence. We are committed to fostering a supportive workplace where young talent is nurtured and built from the ground up.

Job Overview

We are looking for a highly organized, proactive, and meticulous HR cum Administration Executive to join our team at our Headquarters in Ampang. In this role, you will play a key part in overseeing core Human Resource functions, maintaining smooth office administration operations, and providing operational and sales support when required.

• Location: Ampang (HQ)
• Joining Date: 2nd November 2026 (Monday)
• Basic Salary: RM 3,200 – RM 3,600 per month
• Sales Commission: 5% – 10%
• Language(s) Required: English, Mandarin, Malay (Knowledge of additional languages is an added advantage)

Key Responsibilities

1. HR Responsibilities (Primary Focus)

• Recruitment & Selection: Source, screen, interview, and select suitable candidates to fulfill organizational staffing needs.
• Onboarding & Offboarding: Manage end-to-end employee onboarding (orientation, setup) and offboarding (exit interviews, handovers, documentation).
• Payroll & Benefits Administration: Process monthly payroll accurately, manage leave records, claims, and employee benefits.
• Employee Performance Management: Assist in setting up performance appraisal processes, tracking KPIs, and conducting reviews.
• Employee Relations & Discipline: Handle grievances, maintain workplace discipline, and ensure fair enforcement of company rules.
• Training & Development: Identify training needs, organize learning programs, and monitor employee development.
• Employment Law & Compliance: Ensure all HR policies and practices comply with local labor laws and statutory requirements.
• Workforce Planning & Strategy: Support management with workforce planning and HR strategy execution.

1. Administration Responsibilities (Secondary Focus)

• Document & Records Management: Maintain orderly filing, corporate records, and internal documentation.
• Office & Facilities Management: Oversee daily office operations, utilities, maintenance, and supplies.
• Purchasing & Expense Administration: Manage procurement for office supplies/equipment and keep track of administrative expenses.
• Meeting Coordination & Follow-up: Organize internal/external meetings, prepare agendas, record minutes, and follow up on actionable items.
• Company Activities & Events: Assist in planning and executing company events, team-building activities, and staff gatherings.
• Correspondence & General Administration: Handle daily incoming/outgoing communication, emails, mail, and administrative reporting.

1. Operational & Sales Support (Tertiary Focus)

• Cross-Department Coordination: Facilitate smooth communication and operational workflow across departments.
• Lead Follow-Up & Sales Assistance: Communicate professionally with prospective students/clients, follow up consistently on assigned leads, and identify enrolment opportunities.
• Enrolment & Student Support: Assist with enrolment and registration processes, support existing students, and assist with program renewals.
• Lead Handling: Effectively handle routine enquiries and smartly escalate qualified prospects to Sales Consultants when appropriate.

Job Requirements

• Education & Credentials: Candidate must possess at least a Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
• Technical Proficiency: Hands-on experience with HRIS/Payroll software such as HR2000, Kakitangan, Swingvy, PayrollPanda, SQL Payroll, BrioHR, or equivalent cloud-based systems.
• Problem-Solving & Analytical Mindset: Meticulous in analyzing internal and external issues, identifying root causes, and recommending practical solutions.
• Policy Enforcement & Integrity: Determined to enforce company policies and procedures fairly, professionally, and consistently.
• Proactive & Independent: Plans ahead, anticipates potential problems, and takes initiative without requiring constant reminders.

Skills