Job Description

Event assistant implement and follow plans detailed by event managers and planners. They specialise in a part of the planning either the coordination of the catering, transportation, or the facilities.

Job Requirements

 Assist with Event Planning:

• Help develop event concepts and themes based on client needs or internal requirements.
• Research and suggest potential event venues, vendors, and suppliers (caterers, florists, entertainment).
• Assist in creating event timelines and checklists to ensure deadlines are met.

Vendor and Supplier Coordination:

• Contact and liaise with vendors to confirm bookings and details, ensuring timely delivery of services and products.
• Help manage vendor contracts and communications.

Logistical Support:

• Assist with venue setup and breakdown, ensuring everything is arranged according to plan.
• Help manage event registration, attendee lists, and check-in processes.
• Assist in organizing transportation or accommodations for event staff and participants.

Event Promotion:

• Support in the creation of marketing materials (digital or printed) for event promotion.
• Help with social media management by posting updates and engaging with event participants online.
• Assist with email campaigns, newsletters, and other promotional activities.

On-Site Support:

• Provide day-of-event support, ensuring smooth execution of the event schedule.
• Assist with guest services, including registration, handling inquiries, and providing information.
• Monitor event progress, troubleshoot problems, and assist in resolving any issues.

Administrative Tasks

• Maintain and organize event documentation, contracts, and receipts.
• Handle correspondence with clients, vendors, and team members as required.
• Assist in preparing post-event reports, including feedback and suggestions for future events.

Networking and Learning

• Participate in team meetings to learn about event management processes and industry trends.
• Build relationships with vendors, clients, and event staff.

Qualifications:

Educational Requirements:

• Currently enrolled in a degree program related to Event Management, Hospitality, Marketing, or a similar field.
• A passion for event planning and the hospitality industry.

Skills and Experience:

• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace.
• Basic knowledge of social media platforms and digital marketing.
• Previous event or customer service experience (even volunteer work) is a plus.

Attributes:

• Detail-oriented with a proactive and positive attitude.
• Ability to work under pressure and adapt to changing environments.
• Strong interpersonal skills and ability to work in a team.
• Willingness to learn and take on new tasks.

Additional Information:

• Internship Period: September onwards
• Proficiency in Mandarin is an added advantage. 

Skills