Job Description

Job Summary

Accounts & Admin Executive managing basic bookkeeping, invoices, payroll, procurement, service contracts, and financial compliance, while working with external accountants for detailed accounting.

Key Responsibilities

Finance & Accounting

• Handle full set of accounts (Accounts Payable, Accounts Receivable, General Ledger, and Inventory) on day-to-day functions at a basic level.
   
• Verify invoices and other accounting documents.
   
• Monitor company expenses and perform expense forecasting.
   
• Assist in general accounting activities, including month-end closing and reporting.
   
• Liaise with banks and coordinate with other departments or vendors.
   
• Monitor company cash flow and support budgeting.
   
• Assist in preparation of financial statements, tax returns, and compliance requirements for government and regulatory authorities.
   
• Work with external accountants and auditors for annual submissions.
   

Invoicing & Collections

• Manage the full invoice cycle: creation, due dates, renewals, and reminders.
   
• Issue invoices based on client contracts or requirements.
   
• Follow up on late payments and liaise with clients for timely collections.
   

Procurement, Service Contracts & Vendor Management

• Oversee procurement processes, including quotations, purchase approvals, and vendor payments.
   
• Manage and maintain service contracts with clients, vendors, and service providers—ensure timely renewals, compliance with terms, and accurate documentation.
   
• Negotiate with vendors and service providers for cost-effectiveness.
   

Payroll & Staff Claims

• Process staff expense claims and reimbursements, ensuring policy compliance.
   
• Assist in monthly payroll preparation and statutory contributions (EPF, SOCSO, EIS).
   

Administrative & Intern Management

• Provide administrative support to the manager on daily operations.
   
• Maintain and renew company licenses, insurance policies, and tenancy agreements.
   
• Manage and safeguard financial, contract, and administrative documents with strict confidentiality.
   
• Recruit, interview, and manage interns, including onboarding, task assignments, and performance tracking.
   
• Liaise with university lecturers or career offices regarding internship arrangements and requirements.
   

Requirements

• Minimum 1 year of experience in finance, accounting, or related fields.
   
• Proficient in Xero or similar accounting software.
   
• Strong understanding of basic accounting principles and financial reporting.
   
• Detail-oriented, well-organized, and able to meet deadlines independently.
   
• High integrity and commitment to confidentiality.
   

Preferred Skills

• Experience in digital marketing or service-based industries is a plus.
   
• Good communication skills for client and vendor payment follow-ups.
   
• Familiarity with cloud-based tools (Google Workspace, Microsoft 365) is an advantage.
   

Salary & Benefits

• RM3,000 – RM4,200 per month (commensurate with experience).
   
• Annual performance bonus.
   
• EPF, SOCSO, and EIS contributions.
   
• Paid annual and medical leave.
   
• 2 days work-from-home per week (hybrid flexibility).
   

Key Selling Points

• Competitive salary with annual performance bonus and hybrid work flexibility.
   
• Opportunity to manage end-to-end finance operations while supported by external accountants.
   
• Supportive team culture in a digital marketing agency near public transport.
   

Working Hours & Location

• Monday to Friday, 9:00 am – 6:00 pm.
   
• Office-based in Petaling Jaya, Selangor (near public transport).

Job Requirements

Requirements

• Minimum 1 year of experience in finance, accounting, or related fields.
• Strong English language proficiency
• Proficient in Xero or similar accounting software.
• Strong understanding of basic accounting principles and financial reporting.
• Detail-oriented, well-organized, and able to meet deadlines independently.
• High integrity and commitment to confidentiality.

Skills