Job Description

Job Summary

Ready to keep equipment running and records tidy? Join our team, working with us at Sunrise Industrial Supplies Sdn Bhd, and play a key role in supporting local industry through reliable maintenance administration.

As a Maintenance Clerk you will build and scale clear, repeatable maintenance admin processes that reduce downtime. You will keep maintenance logs current, manage schedules, and streamline purchase order and supply tracking so technicians and supervisors get what they need quickly.

Your Growth & Impact

• Build accurate maintenance records and schedules using Excel and our work order system to cut administrative delays.
• Position yourself as the operations focal point by managing purchase orders, invoices, and supply tracking with precise data entry.
• Elevate your technical admin skills through hands-on work with maintenance logs and basic maintenance terminology.
• Cultivate clear communication with technicians and vendors so repairs and supplies are resolved faster.

Job Requirements

Responsibilities

Maintenance Administration

• Maintain accurate maintenance logs and schedules using Excel and our work order system to reduce administrative delays.
• Update work orders and record completion status to ensure smooth handovers between shifts.

Procurement & Inventory

• Manage purchase orders and invoices, and keep stock records current so technicians get parts on time.
• Monitor spare parts and consumables, flag low-stock items, and coordinate replenishment with vendors.

Communication & Coordination

• Act as the daily point of contact for technicians, supervisors, and suppliers to speed up repairs and deliveries.
• Prepare simple reports and handover notes that keep supervisors informed and help reduce downtime.

Requirements

Qualifications & Experience

• Minimum high school diploma or equivalent.
• Entry-level role with 1 to 2 years preferred in administrative support, inventory control, or maintenance coordination; fresh graduates are welcome.
• Preferred experience in maintenance departments, facility management, or warehouse and logistics environments.

Hard Skills & Knowledge

• Working knowledge of Excel and accurate data entry for logs, purchase orders, and invoices.
• Familiarity with work order systems, with basic SQL knowledge considered a plus.
• Preferred: certification in office administration, supply chain management, or facility maintenance.
• Basic understanding of maintenance terminology is helpful.

Soft Skills & Qualities

• Clear communicator in English and Bahasa Malaysia.
• Organised, reliable, and able to prioritise tasks when schedules change.
• Attention to detail and a collaborative approach when working with technicians and vendors.

Skills