Job Description

Job Summary

We are seeking a reliable, proactive, and versatile Administrative & Executive Driver to support daily office operations and provide executive driving services. This role handles routine facility management, operational coordination, and external stakeholder liaison, alongside safely transporting management, official visitors, and business partners. 

Key Responsibilities

1. Office & Facility Operations: Oversee daily office operations, facilities management, procurement and vendor coordination.
2. Property & Asset Management: Oversee administrative matters relating to the company’s investment properties and ensure proper maintenance of office equipment.
3. Executive Transport: Drive management, foreign delegates, and external partners safely to business engagements, meetings, and official events.
4. Vehicle Maintenance: Ensure company and executive vehicles are clean, well-maintained, regularly serviced, and compliant with road regulations and road tax/insurance renewals.
5. Errands & Dispatch: Handle dispatch of official documents, banking transactions, procurement runs, and external meeting arrangements.
6. Event Coordination & Reception: Manage front-desk reception duties, welcome visiting guests, and assist in setting up logistics for corporate events, trade forums, and official engagements.
7. Data Entry & Media Archiving: Perform basic data entry, handle routine documentation, and systematically organize executive contacts (business cards) and company media assets (photos and event records). 

Job Requirements

• Diploma in any business related field. 
• Licensing: Valid Malaysian Driving License (Class D) with a clean driving record and familiarity with Klang Valley routes. Possessing an own vehicle for daily commute is required. 
• 1–3 years of working experience in administration, operations or related roles. Fresh graduates with strong organizational skills are encouraged to apply. 
• Strong communication and interpersonal skills. 
• Highly organized with strong attention to detail. 
• Proactive and able to work independently. 
• Proficient in Microsoft Office (Word, Excel, PowerPoint). 
• Good command of English, Mandarin and Bahasa Melayu (spoken and written). 
• Proficient in Mandarin (spoken and written) is mandatory as the role involves regularly liaising with Mandarin-speaking stakeholders and external parties. 
• Malaysians below 35 y/o who possess their own vehicle to work. 

Skills