Job Description

We are looking for a creative, fun and motivated fresh graduate or junior executive to join us in this role in expanding our business globally!

JOB RESPONSIBILITIES:

• Manage project and operation inventory, office supplies, and equipment maintenance to ensure a smooth, well-organized workspace. 
• Assist in procurement by communicating with vendors and suppliers to source project materials and office items.
• Track, record, and maintain accurate inventory levels for both project and operational needs, including conducting regular stock checks, reconciling discrepancies, and updating records promptly.
• Coordinate inventory movement from vendors to the factory and from the factory to clients, ensuring proper documentation, accurate tracking, and timely delivery.
• Handle packing, unpacking, organizing, and preparing items for delivery as needed.
• Perform general administrative duties such as handling correspondence, arranging meetings, managing office documentation, and supporting daily operational tasks.
• Maintain and organize physical and digital filing systems, ensuring accurate records of company activities, documents, and employee files.
• Assist with onboarding new employees by preparing required documents and setting up their workstations.
• Monitor and record expenses, process invoices and expense reports for approval, and help ensure spending remains within budget.
• File required reports or documentation with relevant authorities when necessary.
• Coordinate with the IT team to ensure office systems and tools are functioning effectively; troubleshoot minor technical issues or escalate them when needed.

Job Requirements

• Ability to speak, read, and write in Mandarin to communicate with China suppliers is a must
• Some experience in the role is preferred and having a passion for administrative role is a must
• Attention to detail and good organization skills is essential
• Strong multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software (e.g., Microsoft Office, Google Workspace).
• Ability to maintain confidentiality and professionalism.
• Problem-solving mindset and proactive attitude.
• Engaging personality, great sense of humor, and willingness to have fun!

Perks & Benefits

• Commission and bonus
• Allowance (dental, travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Open culture
• Personal development opportunities
• Paid training and development

Skills