Job Description

We are looking for a creative, fun and motivated fresh graduate or junior executive to join us in this role in expanding our business globally!

JOB RESPONSIBILITIES:

• Manage office supplies, inventory, and equipment maintenance.
• Ensure the office is well-organized and fully functional.
• Organize meetings, appointments, and company events.
• Maintain and update company calendars and schedules for executives and teams.
• Maintain accurate records of company activities, documents, and employee files.
• Ensure proper filing systems, both physical and digital.
• Assist with onboarding new employees, including preparing documents and setting up workstations.
• Maintain records related to recruitment, hiring, and terminations.
• Ensure company policies are communicated and adhered to by employees.
• Financial and Procurement Support by liaising with vendors and sellers to procure project inventory and office supplies. 
• Negotiate contracts and maintain positive relationships with suppliers.
• Monitor and record office expenses, ensuring they stay within budget.
• Process invoices and expense reports for approval.
• File reports and documentation with relevant authorities when required.
• Coordinate with IT teams to ensure office systems and tools function effectively.
• Troubleshoot minor technical issues or escalate them to the appropriate team.

Job Requirements

• Ability to speak, read, and write in Mandarin to communicate with China suppliers
• Some experience in the role is preferred and having a passion for administrative role is a must
• Attention to detail and good organization skills is essential
• Strong multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software (e.g., Microsoft Office, Google Workspace).
• Ability to maintain confidentiality and professionalism.
• Problem-solving mindset and proactive attitude.
• Engaging personality, great sense of humor, and willingness to have fun!

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Open culture
• Personal development opportunities
• Paid training and development

Skills