Job Description

About the Role

This role is ideal for someone with experience or a strong interest in construction, events, project coordination, or related industries. You'll work closely with both internal teams and external partners to ensure projects are delivered smoothly from planning through execution. The role also requires travel to project sites, factories, and labs whenever needed to monitor progress, coordinate stakeholders, and maintain quality standards.

JOB RESPONSIBILITIES

• Assist in planning, coordinating, and monitoring projects to ensure timely and quality delivery.
• Work closely with internal departments, Project Managers, and stakeholders to ensure smooth communication and project execution.
• Coordinate with external parties including vendors, contractors, suppliers, carpenters, and clients to manage project requirements, schedules, and deliverables.
• Attend project sites, factories, and labs as required to monitor progress, conduct follow-ups, and support project implementation.
• Coordinate meetings, logistics, project schedules, and follow-up actions to keep projects on track.
• Manage vendor and supplier communications, resolve issues, and escalate project risks or delays when necessary.
• Maintain accurate project documentation, records, reports, and updates for relevant stakeholders.
• Support Senior Project Managers and Coordinators with daily project coordination and administrative tasks.
• Assist in updating project schedules, coordinating new project requirements, and maintaining quality standards throughout the project lifecycle.
• Take on additional responsibilities as needed to support overall project operations.

Job Requirements

REQUIREMENTS

• Previous experience in project coordination or project management, preferably within the construction, events, interior, renovation, or related industries.
• Diploma or Degree in Business, Project Management, Construction, Event Management, or a related field is preferred.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal departments, stakeholders, clients, vendors, contractors, suppliers, and carpenters.
• Strong organizational and time management skills with the ability to manage multiple projects and meet deadlines.
• Strong problem-solving skills with a practical, hands-on approach.
• Detail-oriented, proactive, and committed to following up on project timelines and deliverables.
• Comfortable working in a fast-paced environment and handling changing project priorities.
• Willing to travel to project sites, factories, and labs whenever required.
• Comfortable using common workplace technology and project management tools.
• Positive, adaptable, resilient, and able to work both independently and as part of a team.
• Mandarin proficiency is an added advantage to communicate with China-based suppliers and local carpenters.

Who We're Looking For

We're looking for someone who is hands-on, organized, and enjoys working with people across different teams and organizations. If you thrive on coordinating with internal departments, stakeholders, vendors, contractors, suppliers, and carpenters, enjoy visiting project sites, factories, and labs, and take pride in seeing projects successfully delivered from start to finish, we'd love to hear from you.

Skills