Job Description

We are looking for a proactive and detail-oriented Administrative Assistant to support our daily operations. This role includes updating invoices, supporting basic HR functions, and ensuring smooth administrative processes.

If you are organised, fluent in both English and Bahasa Malaysia, and enjoy working in a structured yet dynamic environment — we’d love to hear from you.

P.S. Our office includes a small, extremely friendly, and cuddly dog. Candidates must be comfortable working in a pet-friendly environment.

Job Requirements

 KEY RESPONSIBILITIES

• Prepare, update, and maintain invoices in the internal system.
• Assist with HR administrative tasks, including updating staff leave records, tracking attendance, and supporting onboarding documentation.
• Help with processing staff claims and ensuring all relevant documents are properly filed and submitted.
• Maintain accurate records, documents, and internal databases.
• Support office operations and general administrative duties such as scheduling and filing.
• Coordinate follow-ups and reminders on administrative tasks internally and externally.

KEY QUALIFICATIONS

• Able to speak and write fluently in English and Bahasa Malaysia.
• Strong communication and interpersonal skills.
• Excellent attention to detail and accuracy in handling records.
• Highly organised and able to multitask effectively.
• Comfortable with basic computer tools (e.g. Microsoft Office, Google Workspace, data entry systems).
• Prior experience in administration or HR support is a bonus, but not required — we value capability over qualifications.

WHO ARE YOU

• Problem Solver: Resourceful and proactive in identifying and solving challenges.
• Self-Starter: Thrive in a role where you can take initiative and lead tasks independently.
• Detail-Oriented: Ensure nothing slips through the cracks, even under pressure.
• Team Player: Collaborative and bring positive energy to the team.

Why Join Us?

• Friendly and collaborative team environment.
• Exposure to multiple areas including admin and HR.
• Opportunities to learn and grow in an office operations role.
• Structured working hours and clear responsibilities.

Skills