Job Description

1. Advise clients on statutory compliance, corporate structure, governance practice, and all related secretarial matters.
2. Manage a portfolio of both local and international companies, handling all aspects of corporate secretarial work, including but not limited to company’s incorporation, changes in corporate structure, and company’s dissolution.
3. Ensure the proper maintenance and updating of statutory records, forms, returns, and notifications in compliance with the Companies Act 2016, Securities Commission Malaysia Act, Bursa Malaysia’s Listing Requirements, Stamp Act, and other relevant regulatory authorities.
4. Ensure compliance with all applicable corporate legislation, statutory reporting and filing obligations, and corporate governance frameworks.
5. Monitor and ensure all statutory reporting and filings are completed accurately and on time in accordance with corporate governance frameworks and best practices.
6. Support and execute corporate secretarial functions including drafting resolutions and other relevant documents and filing with the relevant authorities.
7. Assist the Director in organizing and coordinating Board of Directors’ Meetings (BODMs), Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs), ensuring full compliance with all statutory obligations and procedural requirements.
8. Liaise with clients, auditors, tax agents, legal advisors and/or other relevant government authorities on secretarial matters.
9. Handle client onboarding and acceptance procedures, including KYC checks and compliance with relevant required standards.
10. Support the business development efforts by attending to new client inquiries, preparing proposals, and assisting in onboarding processes.
11. Maintain a proactive role in managing client relationships and handling escalations, ensuring client satisfaction and long-term engagement.
12. Lead and manage your team mate’s work before sending the respective work to clients.
13. Manage clients’ expectations.
14. Undertake any other ad-hoc assignments, tasks, or responsibilities as directed by management or supervisor.

Job Requirements

• Candidate must possess at least a Diploma of Corporate Administration or related field.
• At least 5 years of working experience in the company secretarial is required for this position.
• Preferably holder MAICSA membership.
• Understanding with the Companies Act and other relevant laws and regulations.
• Knowledge of Secretarial related platform and/or software, MYCOID, MBRS, MYDATA, e-Info is preferable.
• Proficiency in MS Office (MS Excel and MS Word, in particular).
• Excellent problem-solving skills.
• Excellent organizational skills with the ability to multi-task.

Skills