Job Description

Ready to keep a busy healthcare office running smoothly and feel genuinely useful every day? Working with us at Syno Medical Sdn Bhd, you will support Sales and Management teams by keeping operations organised, customer-facing processes reliable, and internal communication.

As our Admin Executive, you will be the backbone that keeps the team moving, handling scheduling, correspondence, supplies, basic finance, HR support and vendor coordination so colleagues can focus on care delivery. You will combine practical organisation with a calm presence to solve everyday problems and keep systems accurate.

Your Growth & Impact

• Streamline daily office operations by coordinating appointments, handling calls and emails, and maintaining physical and digital filing systems.
• Manage supplies and equipment by tracking inventory, placing orders, and arranging maintenance with vendors.
• Maintain accurate records and support basic accounting tasks by preparing invoices, tracking expenses, and managing petty cash confidentially.
• Support HR and team logistics by assisting onboarding, monitoring attendance, and organising meetings, events, and team activities.
• Oversee basic web and social updates by coordinating with website providers and helping with simple social media or content checks as needed.

Job Requirements

Requirements

Qualifications & Experience

• Diploma or Degree in Business Administration or a related field.
• Proven experience in administrative or office support roles, preferably with exposure to healthcare or service teams.
• Comfortable handling confidential information and routine HR logistics such as onboarding and attendance monitoring.

Hard Skills & Knowledge

• Proficient in Microsoft Office: Word, Excel and PowerPoint as listed in the role.
• Working knowledge of SQL, able to run or request simple queries to support reporting needs.
• Basic accounting skills for invoice preparation, expense tracking and petty cash management.
• Familiarity with inventory systems, basic web or social updates and IT tools; IT knowledge is an added advantage.

Soft Skills & Qualities

• Strong organisational skills with the ability to prioritise multiple tasks and meet deadlines.
• Clear written and spoken communication so you can keep colleagues and clients informed.
• Attention to detail, practical problem-solving ability and discretion when handling sensitive matters.
• A collaborative mindset and the confidence to work independently to support a small team.

Skills