Job Description

Key Responsibilities (included but not limited to):

• Sales Generation
• Reach out to companies to promote our event and exhibition services, secures exhibitors and sponsors, builds client relationships, and supports event execution from start to finish.
• Collaborate with event teams to ensure seamless execution and follow-up on post-event feedback for future sales opportunities.
• Pre-Event Planning:
• Collaborate with event planners and stakeholders to understand event objectives, requirements, and expectations.
• Assist in developing event plans, timelines, and budgets.
• Source and negotiate contracts with vendors, suppliers, and service providers, including venues, catering, audiovisual equipment, transportation, and more.
• Coordinate with various teams to ensure the availability of required resources and equipment.
• Conduct site visits to evaluate potential event locations and ensure they meet the event's needs.
• Client and Stakeholder Communication:
• Maintain regular communication with clients, stakeholders, and vendors to provide updates on event progress and address any concerns.
• Ensure that all parties involved are well-informed about event logistics and changes.
• Post-Event Activities:
• Evaluate the event's success by gathering feedback from clients, attendees, and stakeholders.
• Analyze event data, such as attendance numbers and participant feedback, to identify areas for improvement.
• Create post-event reports outlining key statistics, successes, and areas that could be enhanced.
• Budget Management:
• Monitor event budgets and expenses, ensuring they stay within the allocated limits.
• Keep track of invoices and financial documentation related to event expenditures.
• Problem Solving:
• Address any unexpected issues or challenges that arise during the event, such as technical glitches or changes in schedule.
• Make quick decisions to resolve problems and minimize disruptions.
• Cross-functional:
• Working and collaborating closely with other departments and projects as needed to ensure all tasks are delivered efficiently and effectively, enhancing overall productivity and project success.

Job Requirements

Requirements

• Diploma/Bachelor’s degree in event management, marketing, business, or related field. (Relevant experience can be considered in lieu of a formal degree.)
• Must be able to work in weekend (Depending on activity and events planned)
• Strong organizational and time management skills to handle multiple tasks and meet deadlines.
• Excellent communication skills, both verbal and written, to effectively interact with team members, clients, and vendors.
• Attention to detail and ability to work with precision in planning and executing events.
• Basic financial and budgeting skills to assist in managing event finances.
• Proficiency in computer applications such as spreadsheets, word processing, and presentation software.
• Familiarity with event management software or online registration platforms is a plus.
• Creativity and problem-solving abilities to handle unexpected challenges.

Skills