Job Description

1. Fixed Assets     

Ensure all monthly capital assets and CWIP additions are imported from the AP Module.   

Preparation of monthly depreciation, fixed assets additions and disposals schedules.        

Check and reconcile monthly CIP and CWIP clearing accounts.

Preparation of assets' tags for new additions and perform tagging of assets at all locations.

Check the NBV for all assets disposed and ensure all Disposal Authorisation Form are authorised before disposing of the assets.

Ensure assets transfer form prepared for any internal transferring of assets.

Circularization of assets listings to departments for verification on the existence of the assets annually.

Performing physical sighting of assets.

2. Accounts Payable

• Matching of physical Invoices to Delivery Orders and Purchase Orders for processing payment. 
• Check accuracy of coding.
• Batch invoices for entering in system. 
• Prepare payment for suppliers 
• Prepare payment - staff claims, petty cash, utilities bills
• E-Invoicing (self bills E Invoices for back charges)
• Creditor reconciliation
• Review creditor ageing and ensure all Invoices, DN & CNs are captured up to date
• Bank reconciliation (monthly)
• Update and checking stock reconciliation
  

3. Accounts Receivable

• Prepare CN for customer’ entitlement to PPR.
• Check all the Credit Notes issued have been authorized by HOD before posting to AR.
• Monitoring of customers’ accounts exceeding credit limit.
• Reconciliation of customers’ accounts in dispute.
• Preparation of Proforma invoices for customers settlement by BA.
• Generation of debtors aging lists and monthly debtors' statements for distribution.
• Updating of cash and cheques received from distributors with the issuing of official receipts.
• System update of confidential rebates for respective distributors approved by CCC members for net invoicing purposes.

Liaison and resolve any dispute on customers' accounts.

1. Closing part - accrual & others
2. Ensuring timely closing of company's monthly accounts (FA,AR/AP & CB)
3. Maintain proper accounting records and filing system
4. Analysis and reconciliation of accounts
5. Stock take at batching plants when requested by Superior
6. Liaise with internal and external contacts to requests and follow up on relevant information to ensure accurate and complete billing
7. Any other duties that may be assigned by the Superior from time to time
8. To observe and adhere to company's policies and procedures at all the times
9. To adhere to Safety, Health & Environment procedures in all aspects of work

Job Requirements

• Bachelor’s Degree in Accounting, Finance, or a related field
•  Minimum 3 years of working experience as an Account Executive or in a similar accounting role. 
•  Possess good knowledge of accounting standards, financial regulations and book keeping procedures. 
•  Proficient in Microsoft Office applications, especially in MS Excel. 
• Excellent analytical and problem-solving skills
• Attention to detail and high level of accuracy
• Good communication and interpersonal skills
• Ability to work independently and as part of a team

Skills