Job Description

JOB PURPOSE

The Assistant Manager is responsible for supporting the Purchasing Manager in overseeing and managing the procurement process for all company-wide purchasing activities. This role ensures that goods and services are acquired in a timely, cost-effective, and efficient manner while maintaining compliance with company policies and industry regulations.

KEY RESULT AREAS / RESPONSIBILITIES

• Assist in overseeing the procurement process for goods, services, and materials. Ensure timely ordering and delivery in alignment with departmental needs and company objectives.
• Establish and maintain good relationships with vendors, suppliers, and service providers. Negotiate contracts and terms to ensure the best quality and prices.
• Process and maintain purchase orders, contracts, and procurement records. Ensure proper documentation of all purchasing activities for audit and compliance purposes.
• Verify that purchased goods meet quality standards and specifications.
• Work closely with other departments and stakeholders to ensure smooth procurement operations and address any issues or discrepancies.
• Provide guidance and support to the purchasing team, ensuring alignment with organizational goals.
• Track purchasing trends to identify potential cost savings, generate regular reports on procurement activities, including savings, supplier performance, and trends, and present the findings to the Purchasing Manager and senior management.
• Stay informed about industry trends and best practices to ensure alignment with current standards.
• Analyse data to identify areas for improvement within the procurement process, aiming to boost efficiency, minimize costs, and enhance overall effectiveness.

KEY COMPETENCIES

• Good command of written and spoken Bahasa Malaysia and English
• Effective communication skills
• Good leadership, time-management skills
• Good negotiation skills
• Good interpersonal skills and analytical skills
• Strong organizational and multitasking abilities

MINIMUM ACADEMIC/PROFESSIONAL QUALIFICATION

A bachelor’s degree in Business Administration, Supply Chain Management, or a related field.

RELATED EXPERIENCE

Minimum of 5 years of experience in procurement, purchasing, or supply chain management, preferably in a managerial or supervisory role.

COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)

• Strong command of MS Excel for data analysis and proficient in Microsoft Office applications
• Experience in using SAP procurement software would be an advantage.

COMPETENCIES (BEHAVIOURAL)

• Self-starter and require minimum supervision
• Positive attitude
• Matured, self-motivated
• Good team player
• Achievement and excellence oriented
• Exemplify integrity
• Act with empathy and compassion

Job Requirements