Job Description

The Accounts Executive is responsible to support the Finance team in key finance operations matters, ensuring timely financial processing, maintenance of proper accounting records, and compliance with relevant policies and procedures.

KEY RESULT AREAS / RESPONSIBILITIES
E-claims and Finance Administration
• Responsible for daily processing and administration of staff e-claims, ensuring compliance with relevant policies and approval requirements.
• Maintain proper records and filing of finance and administrative documentation.

Financial Operations
As part of the Finance team:
• Act as Procurement Coordinator for the holding company and a few semi-active subsidiaries. It includes raising Purchase Order (PO) and performing Goods Receipt in accounting system. Ensure procurement activities comply with applicable policies and procedures.
• Responsible to handle account receivable, including:
- issuance of invoices (Tax invoice, invoice), Debit Notes and Credit Notes;
- monitoring of collections, send out monthly statement of accounts;
- updating cash book, accounts receivables.
• Responsible in closing of monthly management accounts, annual audit and tax computation for dormant companies;
• Responsible for cash flow projection, cash flow management and fund placement for dormant companies;
• Responsible for fixed asset tagging and fixed asset register maintenance;
• Responsible for renewal & maintenance of company petrol cards, corporate credit cards and payment solutions.
• Assist with finance operations, including payment processing, bank accounts administration and other accounting matters, when required.
• Liaise with bankers, suppliers, auditor, tax agent and other stakeholders of the company.
• Perform other duties and ad hoc assignments as assigned by the Manager – Finance.

MINIMUM ACADEMIC/PROFESSIONAL QUALIFICATION
• Candidate must possess at least qualified certificates like CAT or Diploma in accounting or equivalent

RELATED EXPERIENCE
• 3 years accounting functions experience
• Experience in SAP accounting system
• Experience in indirect taxation and e-invoicing

COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)
• Knowledge in indirect taxation, e-invoicing, and related regulatory requirements impacting accounting.
• Proficiency in Microsoft Office, Ability to meet deadline, prioritise and manage multiple tasks effectively.
• Ability to take initiative to report to superior on work progress, discrepancies and proposed solutions (if necessary) on timely basis.
• Ability to maintain confidentiality of staff and financial information
• Ability to work independently with minimum supervision and as part of the team.
• Reliable and accountable for the tasks assigned.

COMPETENCIES (BEHAVIOURAL)
• Creative thinking & innovation – knows when a new approach may be required
• Effective Communication – discusses and presents ideas logically, clearly using facts and appropriate supporting materials
• Teamwork & collaboration – works harmoniously as a member of a team, sharing knowledge, and information and keeps team members informed and updated about the work of the group
• Result orientation – Takes personal ownership and completes own work according to established standards in an accurate and timely manner

Job Requirements