Job Description

To support the procurement of goods and services in accordance with company policies and procedures, ensuring cost-effectiveness, timely delivery, and compliance with relevant standards.

KEY RESULT AREAS / RESPONSIBILITIES
• Assist in sourcing, evaluating, and selecting suppliers based on price, quality, and delivery capabilities.
• Issue Request for Quotation (RFQ) and follow up with vendors for timely responses.
• Prepare and evaluate quotation comparison sheets and make recommendations.
• Coordinate with internal stakeholders to understand requirements and resolve procurement issues.
• Update pricing for catalogue items and notify internal stakeholders to ensure visibility of the latest pricing information.
• Maintain proper documentation and filing of procurement records for audit and compliance purposes.
• Support tender and contract processes as required, including documentation and coordination.
• Assist in vendor registration and performance evaluation processes.
• Assist in updating vendor master data in SAP upon receipt of approved request forms.
• Comply with the company’s procurement policy and governance standards.

KEY COMPETENCIES
• Good knowledge of procurement processes and supplier management
• Strong attention to detail and accuracy
• Basic analytical and problem-solving skills
• Effective written and verbal communication skills
• Ability to negotiate pricing and terms with vendors
• Good time management and ability to meet deadlines
• High level of integrity and professionalism
• Team player with a collaborative attitude
• Proficient in Microsoft Excel and familiar with procurement systems (e.g., SAP)

MINIMUM ACADEMIC/PROFESSIONAL QUALIFICATION
Diploma in Business Administration, Supply Chain Management, Logistics, or a related field (A Degree in a related field is an added advantage)

RELATED EXPERIENCE
Minimum of 2 years of experience in purchasing or procurement, with familiarity in sourcing vendors, handling quotations, using SAP and coordinating with both internal teams and external suppliers.

COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)
• Basic knowledge of procurement processes, vendor sourcing, and quotation evaluation
• Familiar with procurement systems (e.g., SAP) and Microsoft Excel
• Good communication, negotiation, and interpersonal skills

• Strong attention to detail and accuracy in documentation
• Able to manage time effectively and meet deadlines
• Capable of working independently and coordinating with internal teams and suppliers
• Problem-solving mindset with the ability to support decision-making in purchasing activities

COMPETENCIES (BEHAVIOURAL)
• Respect: Works well with others and treats everyone professionally
• Excellence: Delivers accurate, high-quality work and seeks to improve
• Communication: Communicates clearly and professionally with teams and vendors
• Integrity: Acts honestly and follows ethical practices
• Passionate: Shows enthusiasm and commitment to the role
• Enjoyable: Maintains a positive attitude and supports a friendly work environment

Job Requirements