Job Description

JOB TITLE: PURCHASING EXECUTIVE

Links to: Senior Purchasing Executive, Assistant Finance Manager

WHO ARE WE?

Nexus is an empowering, learning-focused community. We strive to create an honest, open and innovative community with our learners, parents and peers. We believe that we have something unique and special here, we are proud to be different in the way we work; and how we teach and learn.

WHO ARE WE LOOKING FOR?

At Nexus, we do things differently. Each member of staff is valued and recognised as a unique individual collaborating as part of a supportive community, to elevate one another with innovative ideas. Our strategies emerge from the collective positive mindsets of our colleagues. You will experience high levels of ownership and empowerment in your role.

JOB DESCRIPTION

Job-holder is responsible to administer the purchasing activities, and ensure that all purchases are made at the optimal price.  

ROLE AND RESPONSIBILITIES

• Manage purchase requests from stakeholders

• Process the purchase orders by liaising with suppliers and requestors

• Process GRN (Goods Received Note in SAP system)

• Track the status of requisitions, contracts and orders 

• Respond to requestors and/or suppliers pertaining to queries about order status, changes or cancellations

• Ensure all purchases are approved within mandated policy and guidelines

• Review Purchase Requisition to verify accuracy and specifications 

• Assist in the sourcing locally and overseas for new goods not supplied by regular principals/suppliers

• Arrange air and sea freight and liaise with forwarders on services and costs

• Ensure insurance declaration is done for purchases

• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications

• Prepare and maintain purchasing files, reports and price lists

• Liaison with vendors and ensure supporting documents are accurately provided for vendor creation in the SAP system.

• Assist the senior purchasing executive with related procurement month-end/year-end closing activities with Accounts Payable.

• Support school activities when required

• Perform any other duties as assigned by the Reporting Officer/Senior Management

QUALIFICATIONS AND SKILLS

• Minimum Diploma qualification

• At least three 2-3 years of relevant purchasing/administration working experience 

• Required lifting, moving and pushing of heavy/bulky goods from time to time.

• Working experience in the education industry is preferred

• Knowledge of procurement methods and procedures of a centralised purchasing function

• Knowledge of the ERP system SAP S4 Hana is preferred

• Possess good IT skills and knowledge. Proficient in Google Workspace and Microsoft (MS) Applications

Nexus International School (Singapore) is committed to the safety and wellbeing of our children and families. Nexus endorses the Convention on the Rights of the Child, which Singapore ratified on 11 December 2008, and establishes a clear policy and guidelines to protect our learners from maltreatment by any person or persons who come in contact with them in any environment.

Nexus International School (Singapore) is an equal opportunity employer. We respect and seek to empower each individual and value the diverse cultures, perspectives, skills and experiences within our school.

Whilst every effort has been made to explain the main duties and responsibilities, the role may be revised from time to time.

Job Requirements