Job Description

JOB PURPOSE

• Responsible for providing first level ICT troubleshooting / problem-solving assistance and ensuring an effective end-user support to both staff (administration & academic) and students, in addition to the responsibility of effective administration and operations of the ICT Service Desk function.

AREAS OF RESPONSIBILITIES

• Microsoft Product Expertise: Install, configure, and troubleshoot Microsoft Windows operating systems, Office 365, Azure, and related Microsoft products.
• Active Directory Management: Perform user account administration, including creating and managing user accounts, security groups, and permissions.
• Hardware & Software Management: Install, configure, and maintain IT hardware such as desktops, laptops, printers, and peripherals.
• Ensure the overall operations of the ICT Service Desk Support function of the campus is effective and efficient.
• Efficiently assist students and staff who call, email, visit the Service Desk regarding all IT related issues.
• Ensure the overall operations of the ICT Service Desk Support function of the campus is effective and efficient.
• Assessing the urgency and impact of service requests to prioritize them appropriately and ensure that critical issues are addressed promptly.
• Maintaining excellent verbal communication skills with the ability to communicate effectively

with technical and non-technical colleagues at all levels in the organisation.

• Maintaining detailed records of service requests, troubleshooting steps, and resolutions. This documentation helps in knowledge sharing and trend analysis.
• Administration of ICT resources such as loan items and preventive maintenance task.
• Provide technical assistance and support to end-users, including troubleshooting hardware and software issues, resolving technical problems, and answering user queries.
• Any other responsibilities or duties that may be assigned to you from time to time.

• Service Desk Function
  • Manage the ICT Service Desk function effectively and efficiently by providing first level troubleshooting & problem-solving support for network, operating systems & applications software (Admin & Computer Labs) according to the service level commitments specified in Service Level Agreements (SLAs) agreed with internal customers.
  • Ensure customer’s queries, complaints or problems are attended within service level commitments specified in Service Level Agreements (SLAs) agreed with internal customers.
  • Collaborating with Applications Support, including Network Administrators, System Administrators and Developers to resolve complex issues and contribute to problem-solving along with software vendors and equipment suppliers to resolve issues and problems encountered by end-users within service level commitments.
  • Ensure rapid closure of queries, complaints or problems logged within service level commitments specified in Service Level Agreements (SLAs) agreed with internal customers.
  • Document and maintain records of all relevant transactions and generate appropriate reports pertaining to Service Desk activities.
  • Improve response time in dealing ICT query, complaints, or problems.
  • Generating and presenting regular reports on service desk performance, including incident trends, response times, and user satisfaction.
• Training & Others 
  • Provide relevant user training for both administration and academic staff, wherever applicable.
  • Other tasks deemed relevant to the effective operations and administration of the ICT Service Desk function.
  • Analyse ICT requests, enquiries and handle them when appropriate.
  • Organizing meetings with stakeholders when necessary, including liaison with users, vendors, and students.
  • Carrying out background IT research and presenting findings whenever necessary.
  • Carrying and executing specifics projects and research directed by the management.
  • Producing documents, briefings and assisting in preparing reports and records during auditing.  
  • To manage and update IT documentations and ensure it is ISO compliance.
  • To establish and ensure both manual and electronic documentations (SharePoint) are up to date.
  • Working closely with Manager on decision-making discussion and budgeting.

JOB SPECIFICATIONS

MINIMUM ACADEMIC / PROFESSIONAL QUALIFICATION

• Possess a degree (or additional years of experience if the incumbent does not have a degree) in Computer Science, or Information Technology, or equivalent, with at least 3 to 5 years of relevant work experience in systems administration, service desk support function, or network / technical support in either an end-user or vendor environment.
• Strong problem-solving skills with technical aptitude, along with creativity with good communications and people management skills.
• Capable of working harmoniously with colleagues while also demonstrating the ability to work independently with minimal supervision.

RELATED EXPERIENCE

Preferably at least 5 years of working experience, preferably in an educational institution.

Job Requirements