Job Description

JOB PURPOSE
The Special Assistant will play a key role in ensuring that the Chairman can fully deliver on his responsibilities, through proactive and smart project management, research and briefing, relationship stewardship and hands-on logistical support.

KEY RESULT AREAS / RESPONSIBILITIES

Strategic Assistance:
• Prepare briefings, talking points, presentations and proposals for the Chairman, for internal and external purposes.
• Work closely and offer practical support to the Chairman.
• Work with colleagues to ensure effective preparation and follow-up as directed by the Chairman to key Board members, management and staff meetings.
• Conduct and assemble research and generate ideas on a variety of topics of relevance to the Chairman’s role.
• Participate in meetings and project groups both internally and externally, representing the views of the Chairman where appropriate.
• Working with the Project Assistant & the Chief of Staff, contribute to the effective running of the Chairman’s office, diary, and correspondence.

Special Projects Management:
• Manage some special projects as directed by the Chairman, leading internal teams as appropriate.
• Support effective project management across various projects.

Operational Management:
• Oversee and manage the daily operations of the executive office, optimizing processes and workflows for efficiency.
• Coordinate and lead cross-functional teams to execute high-priority projects and ensure timely completion.

Communication and Stakeholder Engagement:
• Act as a central point of contact for project-related communication among team members, clients, and stakeholders.
• Distribute project-related information, updates, and documents to appropriate parties in a timely manner.
• Address queries and concerns from stakeholders and ensure effective resolution.

Decision Support:
• Provide critical analysis and insights to assist the executive in making informed decisions on matters ranging from operational improvements to strategic investments.
• Conduct research, gather data, and create reports to facilitate decision-making processes.

MINIMUM ACADEMIC/PROFESSIONAL QUALIFICATION
• Bachelor's degree in Business Administration, Management, or a related field. Master's Degree is a plus.
• Experience in project coordination and facilitation
• Resilience and flexibility, able to work calmly under pressure and deal with a fast-changing workload and sometimes demanding deadlines.
• Proactive, ingenious and creative approach to solving problems.
• Ability to produce well-presented and coherent written and visual materials quickly.
• Proven experience with a track record of successfully managing complex projects and cross-functional teams.
• Strong strategic thinking and analytical skills, with the ability to synthesize information and provide actionable recommendations.
• Excellent communication skills, both written and verbal, with the ability to convey complex ideas clearly and succinctly.
• Exceptional interpersonal skills, including the ability to collaborate effectively at all levels of the organization.
• Ability to exercise discretion, maintain confidentiality, and handle sensitive information with professionalism.
• High level of adaptability, resilience, and a proactive approach to problem-solving.

COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)
• Display interpersonal skills and abilities to work well with wide range of projects.
• Highly organised and disciplined to work independently and as part of a team.
• Pay attention to details while completing repetitive tasks.
• Positive attitude towards works/projects.
• Able to work under stress and pressure.
• Good communication and interpersonal skills
• A fast learner

Job Requirements