Job Description

Role Overview

• The HR Manager is responsible for overseeing the full spectrum of Human Resource functions with primary focus on Talent Acquisition and workforce planning to support company growth. As a standalone HR personnel, this role requires hands-on execution in recruitment, employee relations, policy implementation, performance management, and HR administration.
• The role allocation is approximately:
• 60% Talent Acquisition & Workforce Planning
• 40% General HR Operations & Strategic HR Functions
• Bachelor’s Degree in Human Resource Management, Business Administration, or related field
• Minimum 5 years HR experience with strong recruitment background
• Experience handling recruitment for multiple departments simultaneously
• Knowledge in Malaysian Employment Act and HR practices
• Strong communication and interpersonal skills
• Able to work independently as standalone HR personnel
• Strong problem-solving and decision-making ability
• Proficient in Microsoft Office and HR systems

Job Requirements

Responsibilities

• A. Talent Acquisition & Recruitment (60%)
• 1. Recruitment & Hiring
• Lead full-cycle recruitment process from manpower requisition to onboarding
• Source candidates through job portals, social media, referrals, and networking
• Conduct candidate screening, interviews, and evaluation
• Coordinate interviews with HODs and management
• Prepare offer letters and manage salary proposals
• 2. Workforce Planning
• Work closely with department heads to understand hiring needs
• Develop manpower planning strategies aligned with business expansion
• Monitor hiring budget and recruitment costs
• 3. Employer Branding
• Strengthen company employer branding across recruitment platforms
• Manage company recruitment presence on platforms such as JobStreet, LinkedIn, Indeed, etc.
• Improve candidate experience and recruitment process efficiency
• 4. Recruitment KPI Management
• Monitor recruitment performance including:
• Time-to-hire
• Quality of hire
• Staff retention during probation
• Recruitment conversion rate
• 5. Onboarding & Probation Management
• Conduct onboarding briefing and orientation
• Ensure proper documentation submission from new hires
• Monitor probation performance review process

B. General HR Functions (40%)

• 1. Employee Relations
• Handle staff disciplinary matters, counseling, and grievances
• Draft warning letters, show cause letters, and HR memos
• Maintain positive working culture and communication
• 2. HR Operations & Administration
• Maintain employee records and HR documentation
• Ensure proper leave, attendance, and payroll coordination
• Monitor staff confirmation, contract renewal, and resignation process
• 3. Policy & SOP Management
• Develop and improve HR policies and SOPs
• Ensure compliance with company policies and labor regulations
• Communicate HR policies effectively to employees
• 4. Performance Management
• Coordinate KPI and appraisal process
• Support department heads in performance evaluation
• Monitor staff productivity and improvement plans
• 5. Compliance & Industrial Relations
• Ensure compliance with Malaysia Employment Act and statutory requirements
• Liaise with government bodies if necessary (e.g., JTK, KWSP, PERKESO, HRD Corp)
• 6. HR Reporting
• Prepare HR reports including:
• Headcount report
• Turnover analysis
• Recruitment report
• Attendance and disciplinary trends

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• Allowance Provided
• 5 Working Days

Skills