Job Description

The Project Executive is responsible for planning, coordinating and executing event projects from proposal development through post-event completion. The role covers project planning, proposal and presentation preparation, logistics and vendor coordination, on-site event setup and execution, timeline and budget monitoring, documentation and post-event reporting, and the use of AI and digital tools to support planning, communication and workflow coordination.

Job Requirements

Key Responsibilities:

• Develop creative concepts and proposals based on client requirements.
• Prepare presentation decks, quotations and proposal documents.
• Conduct research on industry trends, venues, suppliers and event ideas.
• Collaborate with creative and sales teams to create compelling proposals.
• Develop project timelines, schedules and work plans.
• Coordinate project resources and task assignments.
• Prepare project documentation, budgets and checklists.
• Monitor project progress and identify potential risks or issues.
• Coordinate equipment, materials, manpower, transportation, vendors and suppliers.
• Monitor inventory, equipment usage, deliveries, timelines and vendor performance.
• Manage event setup, rehearsals, on-site operations and dismantling.
• Monitor operational readiness, resolve issues and ensure smooth event execution.
• Maintain inventory, vendor, logistics and operational records.
• Prepare post-event reports and document areas for process improvement.
• Leverage AI and digital tools for planning, logistics, documentation, reporting, communication and workflow coordination.
• Continuously adopt relevant technologies to enhance operational productivity and efficiency.

Required Qualifications:

• Diploma or Bachelor's degree in Event Management, Business Administration, Logistics Management, Operations Management or related fields.
• Fresh graduates are encouraged to apply; relevant internship or experience in event operations, project coordination or logistics is an advantage.

Skills & Competencies:

• Strong organizational and project-planning skills.
• Ability to manage multiple projects and operational tasks under tight timelines.
• Effective communication and teamwork with internal teams, vendors and suppliers.
• Problem solving and adaptability in fast-paced event environments.
• Detail-oriented, responsible and accountable; willingness to work flexible event hours including weekends.
• Familiarity with productivity tools, digital collaboration platforms and basic knowledge of AI tools for documentation, reporting and workflow support.

Skills