Job Description

We are looking for a highly organized and detail-oriented Event Executive to support the back-end production and execution of our events. This role is ideal for someone who thrives in logistics, operations, and ensuring that every behind-the-scenes detail is flawlessly managed. You will be responsible for coordinating suppliers, managing timelines, and making sure everything needed to run a successful event is smoothly in place.

Key Responsibilities

Project Management & Coordination

• Manage the project timeline from the initial brief/pitch straight through to final execution.
• Coordinate client follow-ups, gather feedback, and secure necessary approvals.
• Support proposal workflows, activation mechanics, and overall deliverables.
• Work closely with the Creative and Integration teams to keep pitches and active projects moving forward.

Operations & Production Logistics

• Coordinate all operational aspects of events, including vendor and supplier management, logistics, and production timelines.
• Source, liaise with, and negotiate with vendors for event materials, AV setup, and other production needs.
• Ensure necessary permits, licenses, and regulatory requirements are secured for each event.
• Collaborate with internal teams to ensure all physical event elements (signage, branding, equipment, etc.) are in place and meet required specifications.
• Handle hands-on event setup, breakdown, and on-site troubleshooting to ensure smooth execution.
• Manage inventory of event-related materials and ensure all items are accounted for.

Budgeting & Reporting

• Update project costings, source supplier quotes, and maintain the budget tracker.
• Track ongoing production budgets and expenses.
• Assist with post-event reporting and wrap-ups, ensuring all materials are safely returned and accounted for.

Job Requirements

• Experience: 1–2 years of experience in event production, logistics, or project coordination.
• Skills: Strong organizational skills with the proven ability to manage multiple moving parts simultaneously.
• Problem Solving: Excellent problem-solving skills and the ability to troubleshoot issues on the fly.
• Adaptability: Comfortable working under tight deadlines and in high-pressure environments.
• Industry Knowledge: Solid understanding of event production elements, including AV, staging, and logistics.
• Flexibility: Ability to work evenings and weekends when required for live event execution.
• Tools: Proficiency in Google Slides, Sheets, and other relevant workplace applications.

Skills