Job Description

Ready to keep a fast-moving AI startup organised and humming? Consider growing by working with us at THINK Ai (M) Sdn Bhd where we build practical AI tools that help businesses run smoother.

As our Admin, you are the backbone who keeps daily operations running, from managing supplies to smoothing team logistics. You will support people and processes so our engineers and product teams can focus on building.

Your Growth & Impact

• Build practical admin experience supporting an AI team, with exposure to product workflows and meetings.
• Expand your coordination skills by handling vendors, onboarding, and cross-team schedules.
• Develop reporting skills through simple performance and management reports used by leadership.
• Connect with founders and engineers for a clear view of career paths into operations or product roles.

Job Requirements

Admin Executive – Think AI (M) Sdn Bhd

Salary: RM2,000 – RM2,500/month
Location: Kuala Lumpur
Working Hours: 9:00 AM – 5:00 PM
Working Arrangement: Work From Home (WFH) – will be called to the office occasionally when required
Experience: 1–2 years

Main Responsibility

Support Think AI (M) Sdn Bhd's daily administration and help coordinate information, documents, meetings and follow-ups between management and different departments.

The main goal is simple:

Keep things organized, make sure information reaches the right person, and make sure important tasks don't get forgotten.

Job Scope

Administration & Documentation

• Handle Think AI (M) Sdn Bhd's daily administration and documentation.
• Prepare quotations, invoices and basic company documents.
• Organize and maintain company files and records.
• Maintain spreadsheets and internal tracking records.
• Handle basic payment, invoice and receipt records.
• Follow up on outstanding payments when required.

Internal Coordination

• Coordinate information and tasks between different departments.
• Communicate management instructions to relevant team members.
• Follow up on pending tasks, deadlines and outstanding matters.
• Collect updates from different departments when required.
• Highlight overdue or important matters to management.

Meetings & Follow-Up

• Arrange internal meetings.
• Prepare documents and materials before meetings.
• Take clear meeting minutes.
• Record decisions, action items, person-in-charge and deadlines.
• Distribute meeting notes to relevant team members.
• Follow up on action items after meetings.

Management Support

• Assist management with reports, documents and preparation.
• Help organize schedules, meetings and company activities when required.
• Prepare simple summaries or updates for management.
• Support general day-to-day company operations.

Requirements

• 1–2 years working experience in Admin, Operations, Coordination or similar positions.
• Able to speak, read and write English, Bahasa Malaysia and Mandarin Chinese.
• Good communication and organizational skills.
• Comfortable communicating and coordinating with different departments.
• Good knowledge of Microsoft Office / Google Workspace.
• Able to prepare clear documents, spreadsheets and meeting minutes.
• Responsible and good at following up on tasks.
• Detail-oriented and organized.
• Able to work independently from home.
• Comfortable learning new software and AI tools.
• Willing to come to the office occasionally when called upon or when required.

Who We're Looking For

We're looking for someone who is organized, responsible and proactive with follow-ups.

You don't need to be highly technical, but you should be comfortable working in a technology and AI company.

When something is assigned, you should naturally think:

What needs to be done → Who is handling it → When is it due → Has it been completed?

Skills