Job Description

Think Tank Productions Sdn Bhd (est. 2013) specialises in inbound and outbound Business Events (MICE) across the Asia Pacific with occasional work in Europe and Africa. The Business Event (MICE) Project Executive will support Project Managers in planning, coordinating and executing business events, manage client communications, liaise with internal teams and external vendors, provide on-site support and assist with post-event analysis to ensure successful event delivery.

Job Requirements

Responsibilities:

• Assist Project Managers with planning, coordination and execution of business events to meet client goals and deliverables.
• Manage client relationships by handling inquiries, providing updates and addressing concerns professionally.
• Support Project Manager in client servicing, ensuring requirements and deliverables are updated and met.
• Coordinate with internal teams (Operations, Creative) and external vendors to ensure timely delivery to specification.
• Prepare and manage event documents including timelines, budgets, contracts and schedules; monitor progress and provide regular updates.
• Provide on-site assistance during events, oversee logistics and resolve issues as they arise.
• Assist in post-event analysis by collecting feedback and preparing reports on outcomes and improvements.

Qualifications & Experience:

• Minimum SPM or equivalent; diploma or degree in Event Management, Marketing, Business or related field advantageous.
• At least 2 years of experience in project coordination or event management; MICE sector experience preferred.
• Proven ability to handle multiple projects, prioritise tasks and meet deadlines.
• Proficiency in MS Excel, MS PowerPoint and Keynote; knowledge of Adobe Illustrator and Adobe Photoshop is advantageous.
• Familiarity with SketchUp, CVENT and Canva is beneficial.
• Strong attention to detail, organisational and multitasking abilities, effective problem-solving and strong written and verbal communication skills in English (Mandarin a plus).

Skills