Job Description

Ready to start a practical accounting role that keeps a retail business running smoothly? We are welcoming candidates to try working with us at TRENDYMAX (M) SDN BHD, a retail team focused on clear records and reliable daily operations. This role is perfect if you like order, steady routines, and seeing the immediate impact of neat paperwork.

As an entry-level Filing Accounting, your main purpose is to be the backbone of our accounts paperwork. You will keep invoices, receipts, and basic ledgers accurate so our finance team can close periods faster and store checks stay audit-ready.

Your Growth & Impact

• Build practical accounting foundations with hands-on exposure to invoices, petty cash, and reconciliations.
• Strengthen your CV by working with common retail accounting workflows and simple accounting software.
• Expand your professional network through daily coordination with store staff and finance colleagues.
• Improve operational processes by suggesting clearer filing routines and helping implement them.

Job Requirements

Responsibilities

Document Control

• Organise and maintain physical and electronic filing systems for invoices, receipts, delivery notes, and bank slips.
• Label, index, and archive documents so files are easy to retrieve during audits and monthly reviews.
• Ensure all source documents are date-stamped and matched to transaction records before routing to finance.

Basic Accounting Tasks

• Record basic transactions into accounting ledgers or entry-level software, including sales invoices and supplier bills.
• Assist with accounts payable and receivable tasks, such as verifying amounts and preparing payment vouchers.
• Support month-end activities by preparing simple schedules and handing over organised source documents to accountants.
• Perform routine petty cash handling and reconcile small cash balances as required.

Collaboration & Process Improvement

• Coordinate with store teams to collect daily sales paperwork and reconcile differences promptly.
• Report missing or unclear documentation and follow up to get corrected source files.
• Suggest small improvements to filing or data entry steps to reduce errors and speed up reporting.

Requirements

Qualifications & Experience

• Secondary school certificate or diploma in accounting, business, or related field preferred.
• Fresh graduates or candidates with up to 6 months of office exposure are welcome.
• No strict prior accounting experience required, but familiarity with basic bookkeeping principles is an advantage.

Hard Skills & Knowledge

• Basic bookkeeping and data entry skills, including accurate numerical input and simple reconciliations.
• Comfortable using Microsoft Excel for lists, simple formulas, and sorting data.
• Familiarity with common small business accounting software such as MYOB or QuickBooks is useful but not mandatory.
• Good file management for both paper and electronic records, including basic scanning and PDF handling.

Soft Skills & Qualities

• Organised and detail oriented, with an eye for catching missing documents or amounts.
• Clear communicator who can follow instructions and ask for clarification when needed.
• Reliable and punctual, able to handle routine tasks with consistent accuracy.
• Willingness to learn and take on constructive feedback to grow in the finance function.

Skills