Job Description

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Senior Manager / Manager, Fund Services. Reporting to the Head of Fund Services, this full-time and permanent position is based in Kuala Lumpur and offers regional coverage, allowing you to make a significant impact to our Fund Services and its’ growth.

Key responsibilities:

• Serve as the primary point of contact for day-to-day operational matters and critical issues, ensuring key concerns are addressed before tasks are assigned to the team.
• Review financial statements, management accounts, and accounting packages to ensure accuracy and compliance.
• Oversee consolidation work and verify its completeness.
• Draft disclosure wording in accordance with IFRS and US GAAP accounting standards.
• Analyzes statutory documents, including subscription agreements, partnership agreements, and shareholder agreements, summarizing key terms for team members.
• Lead budgeting, forecasting, and periodic reforecasting, translating operational drivers into financial outlooks.
• Perform actual-versus-budget and forecast variance analysis, identify key revenue and cost drivers, and recommend corrective actions.
• Develop management insights on client and portfolio profitability, and cost efficiency to support business decisions.
• Partner with Finance and business stakeholders on scenario modelling, business cases, and performance reporting for growth and transformation initiatives
• Manage daily staff concerns, including leave, health issues, and overall job satisfaction, ensuring a motivated and engaged workforce.
• Plan and allocate workload efficiently, balancing volume and timelines while delegating tasks effectively.
• Conduct formal performance evaluations for staff.
• Lead interviews for fund accounting team recruitment.
• Provide both formal and informal training on accounting principles and private equity industry practices.
• Handle administrative duties and special projects as assigned.
• Maintain up-to-date knowledge of Standard Operating Procedures (SOPs), regularly reviewing and updating them for relevance and consistent application.
• Enhance operational efficiency by driving process automation, continuous improvement, and strengthening controls.
• Monitor operational performance, identify trends, and implement best practices for improvement.
• Conduct detailed planning to align operational capacity with business demand.
• Ensure compliance with Service Level Agreements (SLAs), striving to meet or exceed expectations.
• Proactively flag potential SLA challenges to the Head of Fund Services and key stakeholders, facilitating timely resolution.

Key requirements:

• Possess at least 8-10 years of accounting experiences. Experience in Fund Accounting either with another Fund Administrator or Fund Manager will be an advantage.
• Degree in accountancy (CPA/ACCA) or finance or equivalent

• Able to manage full set of accounts and possess good understanding of Singapore FRS or IFRS.
• Demonstrated experience in FP&A, including budgeting, forecasting, variance analysis, financial modelling, and management reporting
• Strong interpersonal skills to communicate to clients, senior management, direct reports and across other business units and support functions.
• Have strong team management experience.
• Organised and independent individual
• Meticulous
• Able to meet tight and multiple deadlines.
• Able to adapt to a dynamic work environment.
• Excellent communication skills
• Fluent in written and spoken English.
• Strong work ethic; professional and approachable
• Inquisitive, self-motivated and able to inspire others to a high level of achievement.

Company Benefits:

At our Malaysia office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!

Job Requirements