Job Description

Ready to join a team that keeps healthcare supplies moving? Working with us at Trinity International Healthcare means you help make sure clinics, pharmacies, and online customers get the products they need, when they need them. We are a trading team focused on reliable distribution, organised storage, and practical service that supports real healthcare outcomes across the region.

As an Administrative Clerk you are the backbone of our daily operations. You will handle general clerical duties, maintain accurate filing and inventory records, and manage picking and packing so deliveries reach customers on time. You will receive and verify incoming goods for quality and quantity, reconcile any stock discrepancies, and organise storage for both physical outlets and online marketplace allocations while keeping the store presentable and compliant with health and safety standards.

Your Growth & Impact

• Position yourself as the operational go-to by owning stock records and stock handling tasks, gaining practical inventory management experience in a trading environment.
• Elevate your organisational skills by running filing systems, coordinating incoming and outgoing items, and improving storage arrangements for clearer day-to-day workflows.
• Cultivate cross-functional working relationships with procurement, delivery partners, and customer service to sharpen your communication and problem-solving abilities.
• Build career momentum through hands-on responsibility for reconciliations and quality checks, with opportunities to suggest process improvements and grow into broader administrative roles.

Job Requirements

Responsibilities

Inventory & Warehouse Operations

• Receive and inspect inbound shipments, verifying quantities and quality against delivery notes and purchase orders.
• Pick, pack and prepare orders for dispatch to clinics, pharmacies and online customers, ensuring accuracy and on-time handover.
• Maintain organised storage and shelf layouts, including allocations for online marketplaces, to support fast order fulfilment.
• Perform regular stock counts and record adjustments to keep inventory levels accurate.

Administrative & Records

• Keep filing systems and digital records up to date, logging receipts, returns and stock movements in Microsoft Office applications.
• Reconcile stock discrepancies by investigating variances and recording corrective actions.
• Prepare simple inventory and activity reports to help the team monitor stock health and order status.
• Manage day-to-day clerical duties such as data entry, labeling and filing to maintain smooth operations.

Coordination, Compliance & Quality

• Work closely with procurement, delivery partners and customer service to resolve order issues and streamline handovers.
• Ensure the store is presentable and complies with health and safety standards for handling healthcare supplies.
• Identify small process improvements and share practical suggestions to reduce errors and speed up workflows.

Requirements

Qualifications & Experience

• SPM or Diploma holders; fresh graduates are welcome to apply, and candidates with minimum 2 years' experience in administrative or clerical roles are preferred.
• Malaysian citizen as stated in the role requirements.
• Available for full-time work, five days a week, with a practical, hands-on approach to day-to-day tasks.
• Previous experience in trading, logistics, retail or store operations is an advantage.

Hard Skills & Knowledge

• Computer literate with good working knowledge of Microsoft Office, especially Excel for record keeping and basic reporting.
• Familiarity with inventory procedures, stock reconciliation and simple warehouse layout principles.
• Comfortable handling goods, labelling, and basic stock packaging duties.
• Clear spoken and written communication in both English and Bahasa Malaysia.

Soft Skills & Qualities

• Strong organisational and time management skills with an ability to prioritise tasks under daily operational pressures.
• Detail-oriented mindset with a focus on accuracy and maintaining clean, compliant storage areas.
• Collaborative attitude and reliable work ethic; you will liaise with multiple teams and external partners.
• Problem-solving approach that helps you reconcile discrepancies and propose simple, practical fixes.

Compensation & Benefits

• Full-time; 5 days a week; female only; KWSP & SOCSO; RM 2,000 - RM2,500 per month (based on qualifications); performance bonus

Skills