Job Description

Applicable to Malaysian Employees Only

KEY RESPONSIBILITIES

1. Full-Set Accounting

• Manage the full set of accounts, including Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), bank reconciliation, and journal entries.
• Ensure all accounting transactions are accurately recorded and properly supported.
• Perform monthly, quarterly, and year-end closing activities.
• Maintain accurate and up-to-date accounting records.

1. Retail & Outlet Accounting

• Perform and monitor daily/monthly retail sales reconciliation across multiple outlets and sales channels.
• Reconcile outlet sales with POS systems, payment gateways, bank receipts, and other sales platforms.
• Monitor cash collections, card payments, online payments, refunds, discounts, and other retail transactions.
• Investigate and resolve discrepancies between sales, inventory, and accounting records.

1. Inventory & Cost Control

• Work closely with the Retail, Warehouse, Merchandising, and Operations teams to monitor inventory transactions.
• Reconcile inventory balances and investigate stock variances.
• Monitor inventory valuation, stock movement, stock adjustments, and cost of goods sold (COGS).
• Assist in stock counts and ensure proper accounting treatment for inventory.

1. Financial Reporting & Management Accounts

• Prepare monthly management accounts, financial statements, and financial reports for management review.
• Prepare account schedules, reconciliations, and supporting documents.
• Provide financial analysis and highlight significant variances, trends, and potential issues.
• Assist management with budgeting, forecasting, and financial planning.

1. Cash Flow & Treasury

• Monitor daily and monthly cash flow requirements.
• Prepare cash flow forecasts and payment schedules.
• Perform regular bank reconciliations.
• Monitor collections, supplier payments, operational expenses, and cash requirements.

1. Tax, SST & Statutory Compliance

• Ensure compliance with Malaysian accounting, tax, and statutory requirements.
• Prepare and assist with SST submissions, tax-related schedules, and e-Invoice requirements.
• Liaise with tax agents and relevant authorities when required.
• Ensure statutory submissions and payments are completed accurately and within deadlines.

1. Audit & External Parties

• Prepare audit schedules and supporting documents for annual audits.
• Liaise with external auditors, tax agents, company secretary, bankers, and other external parties.
• Assist in resolving audit and accounting-related queries.
• Ensure proper documentation and audit trails are maintained.

1. Internal Controls & Process Improvement

• Review existing accounting processes and identify opportunities to improve efficiency and accuracy.
• Strengthen internal controls over sales, inventory, payments, expenses, and cash handling.
• Assist in improving accounting systems, reporting processes, and financial controls.

1. Team & Ad-Hoc Responsibilities

• Review and guide the work of Accounts Executives/Accounts Assistants where applicable.
• Support the Finance Manager and management with financial analysis and ad-hoc projects.
• Perform other finance and accounting duties as assigned.

Job Requirements

REQUIREMENTS

• Bachelor's Degree / Diploma in Accounting, Finance, or a related field.
• Minimum 5 years of relevant accounting experience, preferably in retail, fashion, FMCG, distribution, or multi-outlet businesses.
• Strong experience in full-set accounting.
• Proficient in SQL Accounting.
• Strong knowledge of Microsoft Excel, including VLOOKUP/HLOOKUP, Pivot Tables, and financial formulas.
• Good understanding of SST, taxation, e-Invoice, and Malaysian statutory requirements.
• Experience with inventory accounting, retail sales reconciliation, and multi-outlet operations is highly preferred.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Able to work independently, manage multiple priorities, and meet strict deadlines.
• Good communication and interpersonal skills.
• Experience liaising with auditors and tax agents is an advantage.
• ACCA / MIA / CIMA or other professional accounting qualifications will be an added advantage.

Skills