Job Description

• Greet clients and visitors with a positive, helpful attitude.
• Direct clients and visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Receive, sort, and distribute daily mail/deliveries.
• Provide basic and accurate information in-person and via phone/email.
• Take inventory of supplies and restock as needed.
• Update calendars and schedule meetings.
• Assisting with a variety administrative task including copying, faxing, filling, taking notes, and making travel plans.
• Keep updated records of office expenses and costs.
• Maintain reception area and all common areas in a clean and tidy manners at all times.
• Responsible for obtaining and renewing all necessary licenses and permits required to operate the business in Malaysia.
• Oversee the administration functions of the company, including managing office equipment and supplies, organizing company events and meetings, and ensuring the smooth operation of the office.
• Any others ad-hoc duties as when assigned by the superior or management.

Job Requirements

• At least one (1) year admin/receptionist experience. Any proven work experience as a Receptionist, Front Office Representatives, or similar role. 
• Diploma/ Associate or bachelor’s degree in communications or administration or its equivalent. 
• Professional attitude and appearance. 
• Hand-on experience with office equipment (e.g., fax machines and printers). 
• Solid written and verbal communication skills. 
• Comfortable multi-tasking and prioritizing tasks without guidance. 
• Ability to be resourceful and proactive when issues arise. 
• Good command of English, Mandarin to effectively communicate with Mandarin-speaking clients and Bahasa Malaysia.

Skills