Job Description

Administrative & Management Support

• Manage the Director's daily calendar, appointments, meetings, and correspondence.
• Prepare reports, presentations, letters, meeting agendas, and minutes.
• Handle incoming calls, emails, and communications on behalf of the Director.
• Maintain organised filing systems and confidential records.
• Coordinate meetings and liaise with internal departments, clients, and external stakeholders.

Coordination & Follow-Up

• Monitor and follow up on tasks, projects, and instructions assigned by the Director.
• Coordinate with relevant departments to ensure timely updates and completion of pending matters.
• Assist in organising corporate events, business engagements, and other management activities.

Travel & Personal Assistance

• Arrange domestic and overseas travel, including flights, accommodation, transportation, and itineraries.
• Assist with personal appointments, errands, and other arrangements as required.
• Coordinate the Director's personal and professional commitments to ensure effective time management.
• Provide ad-hoc support whenever necessary.

Confidentiality & Professionalism

• Handle sensitive business and personal information with the highest level of confidentiality.
• Exercise sound judgement and discretion when managing communications and sensitive matters.
• Maintain a professional image when representing the Director in dealing with internal and external parties.

Job Requirements

• Diploma or Degree in Business Administration or a related field.
• Minimum 1–3 years of relevant experience as a Personal Assistant, Executive Assistant, or Secretary.
• Proficient in Microsoft Office applications.
• Good communication and interpersonal skills.
• Excellent organisational, multitasking, and time-management abilities.
• Proactive, detail-oriented, resourceful, and able to work independently.
• High level of integrity, professionalism, and confidentiality.
• Flexible to accommodate work schedule changes when required.
• Proficient in verbal and written communication in Mandarin, English, and Malay.
• Ability to work under pressure and adapt to a fast-paced working environment.
• Willingness to travel when required.

Skills