Job Description

About Vendfun

Vendfun is an innovation-driven smart automation company serving the hospitality industry. We help hotels, resorts, hostels, and serviced apartments automate operations and elevate guest experiences through self-service technologies, seamless digital payments, and integrated software-hardware solutions. Our mission is to unlock new revenue opportunities and operational efficiency for hospitality operators while delivering a modern, frictionless guest journey.

The Role

Are you a highly organized, proactive professional looking to work directly with executive sales leadership? We are seeking a Sales Assistant to the Sales Director to act as the operational backbone of our sales division. In this pivotal role, you will optimize the Director’s daily pipeline management, handle critical lead follow-ups, coordinate client relations, and ensure nothing falls through the cracks. This is an exceptional launchpad for someone wanting to master corporate B2B sales operations from the top down.

Key Responsibilities

• Lead & Pipeline Management: Take ownership of lead organization, initial filtering, and immediate follow-ups to keep incoming prospects warm and structured.
• Executive Coordination: Manage the Sales Director’s calendar, coordinate high-priority client meetings, site visits, virtual product demos, and Proof of Concept (POC) schedules.
• Sales Documentation: Assist in drafting, organizing, and formatting sales proposals, pricing sheets, quotations, and pending prospect follow-ups.
• Communication Hub: Serve as a reliable internal liaison between the Sales Director and the implementation, technical, and marketing departments for smooth operational workflow.
• Reporting: Maintain accurate data entries in our tracking systems and assist the Director in generating sales forecasts and weekly performance reports.

Job Requirements

Requirements

• Experience: 1–3 years of experience in sales coordination, administrative support, or client relations, ideally within a tech or corporate setting. Fresh graduates with high execution capability are welcome to apply.
• Language: Fluency in English is required; command of the Mandarin language is required to assist the Sales Director in communicating with regional partners, distributors, and specific client demographics.
• Skills: Exceptional organizational skills, airtight attention to detail, and excellent written and verbal communication. Proficiency in documentation, spreadsheet and presentation tools is a must.
• Attributes: Highly proactive, positive, capable of managing multiple moving parts seamlessly, and maintaining discretion with sensitive commercial data.

Skills