Job Description

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

• Take good care & serve with loyalty to your director 
• Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• Produce reports, presentations and briefs
• Devise and maintain office filing system

Job Requirements

• Proven work experience as a Personal Assistant
• Good in writing Proposal, letter, PPT & all kind paper work preparation
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification would be considered an advantage
  
  Skills
• strong organizational skills to perform their jobs effectively. This includes the ability to keep track of multiple tasks, prioritize assignments and manage their time efficiently. They also both need to be proficient in using office equipment, such as computers, fax machines and photocopiers.
• excellent interpersonal skills to interact with their employer’s clients, customers and business associates. They may also be responsible for handling sensitive information, so they need to be discreet and maintain confidentiality. Secretaries usually do not have the same level of interaction with the public, but they still need to be able to communicate effectively with co-workers, managers and other employees within their company.
• Another difference between these two positions is that personal assistants often need to be able to travel with their employer, which means they need to have valid passports and be willing to travel on short notice. Secretaries typically do not need to travel for their job, although they may occasionally need to attend off-site meetings or events.

Skills