Job Description

Role Description

This is a full-time, on-site Administrator role based in WP, Kuala Lumpur. The Administrator will be responsible for coordinating and executing daily administrative tasks, maintaining records, and ensuring smooth office operations. Duties may include managing documentation, assisting with scheduling, liaising with clients and stakeholders, supporting financial tracking, and providing general office support. The role requires attention to detail, strong organizational skills, and an ability to communicate effectively with various teams and stakeholders.

Key Responsibilities

•  Business data extraction and record keeping.
•  Maintain and organize filing systems, ensuring proper documentation and record-keeping (both physical and digital).
•  Initiate and prepare bank transactions as instructed by the Company.
•  Consolidate expenses, directors’ claims, and accounts payable, including gathering, verifying, and preparing payment documentation.
•  Liaise with stakeholders, including suppliers and service providers, on invoicing, payment status, and related matters.
•  Provide administrative support for ad hoc tasks or projects as may be reasonably assigned by the Company.

Job Requirements

Qualifications

• Proficiency in administrative tasks, including documentation management and scheduling.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent written and verbal communication skills for interacting with clients, team members, and stakeholders.
• Proficiency in Microsoft Office (i.e. Excel) and other administrative software tools.
• Ability to work on-site and collaborate with diverse teams in a fast-paced environment.
• Previous experience in property management, hospitality, or related fields is a plus.
• Diploma or higher qualification in Business Administration, Office Management, or a related field.
• Ability to work independently.

Skills