Job Description

WECOFA is a fast-growing digital marketing agency specializing in education marketing, personal branding, and performance advertising. We work closely with entrepreneurs, speakers, trainers, and businesses to built impactful brands and scalable marketing systems.

We are looking for a highly organized, proactive, and dependable Executive Assistant cum HR Administration Executive (PA) to support the Director in daily operations while overseeing HR and administrative functions to ensure smooth business operations.

Location: Lumi Tropicana, Petaling Jaya | Type: Full Time, On-site | Language: English & Chinese

Key Responsibilities

• Assist Director in managing and reviewing all types of files, workflows and project deadlines.
• Prepare reports, presentations, meeting agendas, and minutes.
• Monitor deadlines, follow up on pending matters, and ensure timely completion of tasks.
• Coordinate communication between the Director, employees, clients, and external stakeholders.
• Handle confidential information with professionalism and discretion.
• Assist with ad-hoc assignments and personal errands when required.
• Manage employee attendance, leave records, and personnel files.
• Prepare and maintain employment related documents.
• Coordinate onboarding and offboarding processes.
• Assist in recruitment activities, including job postings, candidate screening, interview scheduling, and applicant communication.
• Compile payroll related information such as attendance, leave, claims, and allowances for processing.
• Maintain and update HR policies, SOPs, and employee records.
• Ensure compliance with company policies and applicable Malaysian labour regulations.
• Maintain office supplies and coordinate purchases.
• Organize company events, team activities, and training sessions.
• Manage filling systems and ensure proper documentation control.
• Support internal process improvements and administrative initiatives.

Job Requirements

• Candidates MUST be proficient in speaking, reading, and writing Chinese is mandatory for this position.
• Excellent communication and interpersonal skills in English and Chinese. 
• Diploma or Bachelor's Degree in Business, Marketing, Communications, Human Resources, or related fields.
• Relevant experience is preferred. Fresh graduates with strong organizational skills are encouraged to apply.
• Knowledge of Malaysian employment practices, EPF, SOCSO, EIS, and payroll processes is an advantage.
• Familiar with Google Workspace, Microsoft Office, and productivity tools.
• Basic knowledge of social media platforms such as LinkedIn, Facebook, Instagram, XHS, and TikTok is an advantage.
• Experience in agency, marketing, startup, project coordination, executive assistant, or HR administration roles will be an added advantage.
• Possess a positive attitude, willingness to learn, and strong sense of ownership.
• Comfortable working in a fast-paced and dynamic environment.
• Detail-oriented, resourceful, and capable of handling mutiple priorities independently.

Benefits

• Opportunities for learning, growth, and career advancement
• Friendly, flexible, and collaborative work culture
• Exposure to Digital Marketing, Business Operations, and HR Management
• Annual Leave, Medical, Dental, Optical Coverage
• Gym Facilities
• Free-Flow Snacks & Drinks
• EPF / SOCSO / EIS

Open positions include Digital Marketing, Creative Designer, Video Editor, HR, Admin, Internship Program, and more.

Ready to kickstart your journey with us?
Submit your resume via this platform using the application options provided below.

• Email: connect@wecofa.com
• LinkedIn
• Hiredly: https://my.hiredly.com/companies/wecofa-my
• TARUMT CareeRᵉX: https://www.tarc.edu.my/jobs/job/companyDetails.jsp?company_id=A5A1C3F5-C60B-4B6A-BE32-AC73C85A144B&p=m

Join WECOFA — where creativity meets technology.

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Skills