Job Description

Job Role Summary

• Responsible for overseeing all financial activities, ensuring adherence to company procedures and required accounting standard, bank errand, maintain well mannered document organization/ filing, monitoring expenses and coordinating administrative functions to maintain smooth administrative operations within the organization

Key Responsibilities and Duties

1. Financial Management

• Generate accurate and timely financial reports
• Monitor and manage cash flow to ensure liquidity and financial stability
• Conduct financial analysis to support strategic decision-making
• Control and optimize expenses to align with budgetary constraints

2. Accounting

• Maintain the organization’s bookkeeping and accounting processes
• Maintain and ensure accurate record of financial transactions
• Ensure payment and collection processes align with established company processes
• Ensure compliance with tax regulations and oversee tax filing processes
• Manage invoicing processes and oversee account receivable
• Supervise accounts payable functions and ensure timely payments
• Prepare documentation for internal and external audits

3. Administrative

• Daily administrative operations to ensure smooth office functioning
• Facilitate smooth and adequate flow of information within the company to support other business operations
• Coordinate with different departments to facilitate efficient operations
• Monitor inventory of office supplies and initiate purchase of new materials, considering budgetary constraints
• Monitor cost and expenses to assist in budget preparation
• Oversee facilities services, including maintenance activities and coordination with trade persons
• Organize and supervise various office activities
• Ensure daily operations adhere to established policies and regulations

4. Account and Administrative Support

• Participate in all activities related to accounts and finance department
• Responsible for all finance related errands
• Stay informed about all organizational changes and developments in business, adapting strategies accordingly
• Implement and execute organization management system procedures

5. Safety Management

• Assist in maintaining overall office cleanliness
• Maintain office equipment and work area clean and orderly on a daily basis
• Follow prescribed work rules and standard safety regulations at all time

6. Self-Development

• Stay updated on accounting software or other financial tools
• Stay updated on industry trends, accounting standards and financial regulations
• Stay updated on the latest trends in finance and administration

Skills Factor

• Problem Solving
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to make critical decisions by assessing potential impact on financial stability and operational efficiency
• Ability to utilize financial analysis skills to interpret data, recognize trends and derive insight for informed decision-making
• Ability to develop solutions that prioritize the needs and satisfaction of internal and external customers
• Ability to prioritize and manage time effectively, especially when dealing with urgent financial or administrative issues
• Ability to propose and implement effective corrective actions to address identified problems

Leadership and Interpersonal

• Adaptability to navigate and lead through positive or negative changes
• Ability to handle criticism calmly and manage stressful situations effectively
• Adaptability in leading teams through changing financial landscapes and administrative requirements
• Ability to uphold high ethical standards in financial practices and administrative decisions
• Ability to develop constructive and cooperative working relationships
• Ability to build and maintain professional networks within finance and administrative community,staying informed about industry best practices
• Ability to motivate and develop team members
  
  

Job Requirements

Qualification

• Degree in Accounting, Finance, Business Administration or related field
• Proven experience in financial management and administrations or related roles
• Minimum of 6 years relevant experience
• Proficient in Microsoft Excel and accounting software
• Excellent written and verbal communication skills
• Excellent analytical and numerical skills
• Strong organizational and time-management skills
• Possess keen attention to detail and accuracy in financial data
• Required language(s) : Bahasa Malaysia, English

Skills