POSITION : EXECUTIVE

Job Summary :

A Finance Executive is responsible for overseeing all financial activities within an organization, ensuring compliance with regulations, optimizing financial performance, and providing strategic guidance to senior management. Key responsibilities include financial planning and analysis, financial management, reporting and compliance, strategic leadership, stakeholder communication, team management, and driving technological and process improvements.

Essential Duties and Responsibilities

Cost Management and Cost Control

• Ensure invoices are processed promptly upon receipt, meeting established payment terms and avoiding late fees.
• Monitor invoice processing times and implement strategies to reduce turnaround time and improve efficiency.
• Minimize errors and discrepancies in invoice processing through thorough review and validation procedures.

Internal Controls and Compliance

• Ensure compliance with financial regulations, accounting standards, and company policies and procedures.
• Coordinate with internal and external auditors to facilitate audits and address any findings or recommendations.
• Establish key performance indicators (KPIs) for accounts payable processes, such as invoice processing time, payment accuracy, and vendor satisfaction.
• Monitor KPIs regularly and analyze performance trends to identify areas for improvement and celebrate successes.
• Generate regular reports and dashboards to communicate accounts payable performance metrics to stakeholders and management.

Process Improvement and Technology Adoption

• Identify opportunities to streamline financial processes and improve efficiency through automation, standardization, or other initiatives.
• Implement best practices and leverage technology solutions to optimize workflow and reduce manual efforts.
• Monitor key performance indicators (KPIs) to track progress and evaluate the effectiveness of process improvements.

Contract and Vendor Relationship Management

• Cultivate positive relationships with vendors through effective communication and timely payment processing.
• Address vendor inquiries and resolve payment discrepancies or disputes promptly and professionally.
• Continuously review and optimize contract management workflows to improve efficiency and productivity.
• Monitor contract performance against key terms and conditions to ensure compliance by all parties.

Team Management and Development

• Lead and develop a team of finance professionals, providing guidance, coaching, and mentorship.
• Foster a culture of collaboration, innovation, and continuous improvement within the finance department.

Requirements :

• Candidate must possess at least a Degree in Accounting / Finance related
• At least 3 years of experience in AP function
• Possess good strategic, analytical, interpersonal and communication skills.
• Competent in software (Microsoft Office)
• Good at meeting deadlines and solving problems

Note: This job description is a general outline of key responsibilities and qualifications and should not be considered as an exhaustive list of duties or requirements. Other duties may be assigned based on organizational needs and the employee’s capabilities. 

Human Resources Department
Westports Malaysia Sdn Bhd
5th Floor, Tower Block, P.O. Box 266, Pulau Indah, 42009 Port Klang, Selangor Darul Ehsan
Tel: 03-3169 4000 Fax: 03-3169 4101

All applications will be treated strictly private and confidential.

1. Only shortlisted candidates will be notified within 2 weeks (14 business days).
2. Unsuccessful candidate’s application will be KIV for future opening.
3. Kindly prepare the following documents prior to applying as these attachments are mandatory.
   • Profile Picture (jpeg, jpg and png file only)
   • School education certificate (jpeg, jpg and png file only)
   • Tertiary education certificate (jpeg, jpg and png file only)
   • Resume (pdf file only)