ESSENTIAL DUTIES AND RESPONSIBILITIES :

1. To administer the procurement processes (RFQ/RFT/RFA) for CAPEX and Maintenance projects; and achieve completeness within the KPI.
2. Monitor the preparation of the Tender documents within the KPI after approval at the TSC for CAPEX projects.
3. Managing the sourcing process for the potential Vendors for the Tender processes.
4. To liaise with the Process Owner on the preparation of the Tender Document and arrangement of tender briefing & site visit.
5. Managing the creation of the RFQ/RFT/RFA in the Procurement system and providing necessary assistance to the Vendor during the submission processes.
6. Preparation of the progress report for each project sent for Tender processes.
7. Managing the safekeeping of the Tender Deposit and arranging for the return of the deposit to the unsuccessful Vendor once the project is awarded.
8. Safeguard Company interest by ensuring the Insurance cover note and Performance Bond for the CAPEX project is ready and submitted prior to project commencement.
9. Managing Contract Masterfile to ensure the Contract is valid and renewed on time by sending a monthly reminder to all process owners.
10. Liaison person to the Legal Department for the process of Letter of Award and Service Agreement.
11. Managing new Vendor registration processes; from compiling the documents for the prequalification process, notifying and following up for Technical and Financial evaluation, and notifying the status of registration of the Vendor.
12. To prepare and manage Vendor database for annual review.
13. Monitor and identify any enhancement to the current process flow for the tender process.
14. Assisting in managing staff under the procurement division on tender-related matters.
15. Commenting on enhancement for automation under the current tender process flow.

SKILLS AND REQUIREMENTS :

• At least a degree holder and 3 years of experience in project administration. 
• Excellent written and verbal communication. 
• Strong interest and high-level understanding of Contract and Tender Management
• Working knowledge of Microsoft Word, Excel & PowerPoint. 
• Extremely detail-oriented. 
• Ability to multi-task and handle numerous projects simultaneously.
• Works well under pressure and within timeline constraints. 
• Motivated and self-starter. 
• Works well individually and in a team setting

Human Resources Department
Westports Malaysia Sdn Bhd
5th Floor, Tower Block, P.O. Box 266, Pulau Indah, 42009 Port Klang, Selangor Darul Ehsan
Tel: 03-3169 4000 Fax: 03-3169 4101

All applications will be treated strictly private and confidential.

1. Only shortlisted candidates will be notified within 2 weeks (14 business days).
2. Unsuccessful candidate’s application will be KIV for future opening.
3. Kindly prepare the following documents prior to applying as these attachments are mandatory.
   • Profile Picture (jpeg, jpg and png file only)
   • School education certificate (jpeg, jpg and png file only)
   • Tertiary education certificate (jpeg, jpg and png file only)
   • Resume (pdf file only)
   • Latest three (3) month payslip (pdf, jpeg, jpg and png file only)