Job Description

Sales Documentation & Processing

• Handle booking of properties and ensure completeness of documentation 
• Prepare and process Sales & Purchase Agreements (SPA) in coordination with solicitors 
• Ensure accuracy and compliance with company policies and regulatory requirements 

Billing & Payment Coordination

• Issue progressive billing in accordance with project milestones 
• Monitor and follow up on payment collections and loan disbursements 
• Liaise with banks, purchasers, and solicitors on loan documentation and release status 
• Prepare billing notices, reminders, and statements when required.

Customer & Stakeholder Coordination

• Attend to purchasers’ enquiries in a timely and professional manner 
• Coordinate with internal departments (sales, finance, project) and external parties (lawyers, bankers, agents) 
• Provide updates on documentation, billing, and loan progress 

Administrative Support

• Manage incoming emails and correspondence related to sales administration 
• Maintain proper filing systems (physical and electronic) for all sales documents 
• Ensure records are accurate, updated, and easily retrievable 

Reporting & Compliance

• Assist in preparing relevant reports, billing status, and loan tracking reports 
• Ensure compliance with regulatory requirements and internal SOPs 
• Support audit processes by maintaining proper documentation 
• Attend to any other duties as may be assigned by the Management from time to time.

Job Requirements

• Diploma/Degree holder in Property Development/Real Estate Management/Business Administration or equivalent
• Minimum 2-3 years working experience in handling sales admin in Property Development Industry
• Familiarity with SPA documentation, progressive billing, and loan processes 
• Required skill(s) MS Office 
• Good in English, Bahasa Malaysia and/ or Mandarin
• Good in documentation and filing
• Attention to detail with high level of accuracy 
• Able to multi-task, well organized, excellent in time management with good follow-up skills
• Good communication skills
• Candidates must be willing to relocate

Skills